Scheduling a Meeting
We suggest scheduling meetings via the web site. You can find your meetings and schedule new ones by clicking "My Meetings" on the menu on the left.
About The Meeting Time
The start time of a Zoom meeting is semi arbitrary. Meetings scheduled for a single date can be started at any time, until 30 days past the time specified in the meeting settings. And, recurring meetings don't expire until 365 days after the last time it was used.
This means you have a great deal of flexibility to reschedule your meeting or have follow ups without having to actually change anything in Zoom.
Suggested Settings
We suggest the following settings for your meeting, but you are free to set it up however you wish.
| Setting | Suggested | Note |
|---|---|---|
| Video | "On" for both Host and Participant | This just enables the use of video for the meeting. Attendees can still elect to mute their video. |
| Audio | Both | Enabling telephone for audio provides a way for participants who lack internet, or have poor internet, to dial in with a regular phone. Providing dial in with toll-free numbers requires the meeting be hosted by a Pro User. |
| Meeting Options | Check "Enable join before host" | This will allow your participants to join the meeting before you do. Otherwise, they will get a message that the meeting has not begun. |
Inviting Participants
After saving the new scheduled meeting, the window will refresh and will then present you with your "Meeting ID" and the "Join URL".
At minimum, all you need to do to invite people to the meeting is copy the Join URL and share it.
To craft a better invitation, click the "Copy the Invitation" button to the side of the Join URL. Copy the text in the window that appears and send that in an email to your invitees.
Help On Zoom's Web Site
You can find more detailed instructions, including how to use the Zoom app to schedule and invite, on Zoom's comprehensive help pages.