Resignations should be submitted in writing to the direct supervisor and include an effective date, and the direct supervisor should acknowledge receipt of the resignation in writing. Email is acceptable for both. PDFs of both the resignation and acceptance should be uploaded to the Termination business process in Workday.
Q. I'm getting an error while trying to pay out a separated employee's vacation balance in Workday.
A. Double-check your time type selection when paying out vacation hours. Instead of choosing the usual a. Vacation time type, be sure to select the x. Payout at Separation - Vacation time type. See step 11 of the Payouts at Termination or Loss of Leave Eligibility W.I.G. for more information.
Q. I'm having other issues processing a leave balance payout.
Q: While processing a termination business process in Workday with reason of "retirement," I receive the error "This termination reason is only available for employees pre-approved for retirement."
A: Either a) the prospective retiree has not yet submitted the necessary paperwork to central HR, or b) central HR has not yet processed their paperwork. Contact your Benefits and Leave Specialist about paperwork status by looking them up at HR: Find Your HR Representatives.