Vendor Set-Up

This step-by-step guide will help you to add  a vendor in DEFINE

1. Check if vendor is set up in Define – command GG3
2. If you need to set up a vendor, send the vendor the Payee Information Form (PIF) via DocuSign.
3. Click on Launch PIF Powerform, under Payee-Vendor, enter the vendor’s name and email. There are very detailed instructions to finalize this step on Self-Service PIF
4. The UT Contact will receive email once the vendor has completed the PIF.
   1. From the email, select [Review Document] to launch the PIF for GGV processing
   2. Review any vendor attachments (scroll down below the PIF)
   3. If necessary, contact the vendor outside of DocuSign for updates (for example, a clearer scan of an ID card) and use the checkbox option below the GGV field to attach a document to add the better scan of any necessary documents
   4. Develop and enter the GGV in the upper right corner of the PIF as indicated
   5. Click [Finish] when the GGV and any necessary attachments are in place
   6. The Purchasing office have detailed information about GGV documents, creation, tips, etc.
5. Type address and rest of information on form and follow instructions.
6. The Vendor Identification (VID) Section is the place to find more information about VID and who to contact with questions.