Smartsheet structure

Smartsheet Parent Structure Overview

The two main folders are the “MADR_Lab_Workspace” and the “MADR Lab R01 Management” folders

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MADR_Lab_Workspace

Within the MADR_Lab_Workspace, we highlight some important folders

LRT/VISTA Checklists

The LRT/VISTA Checklists folder contains Checklists that Clinicians use to monitor their progress for the most crucial elements of case management of participants seen for various arms of our studies

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Connected Speech Data Management folder

In the Connected Speech Data Management folder there is information that clinicians enter regarding which samples are ready to be clipped. In addition, we typically have 2-3 students assisting with clipping and the clipping progress for various samples are found in this folder. These are for our Connected Speech batteries and NOT for VISTA clipping

Bilingual_Assessment_Scores

The Bilingual_Assessment_Scores File contains the current assessment data which is always being updated

MADR Lab_Summary_Data

The MADR Lab_Summary_Data contains the Summary Data for our Primary Outcomes Data from our treatment studies- something individual clinicians should keep updated

Equipment Roster

The Equipment Roster is meant to track where equipment is and when it is checked out and checked back in. The Lab Manager/Research Coordinators are responsible for keeping this updated BUT clinicians should assist them and let them know when this needs updating. Communication on this is key. The Lab Manager/Research Coordinator should check this list semesterly for good measure

MADR Lab Mangement Folder

Within this folder there are important files including

Current Personnel Training

which supervisors should update in order to track who knows how to do various tasks in the lab

MADR Lab Purchases

which should be updated to track recent purchases as well as which components of the order we have received

MADR Lab Manager/Research Coordinator Dashboard

which summarizes the Lab Manager’s tasks

MADR-Lab EIDS_SYSTEMS ACCESS

to know who has access to which systems and should be updated during onboarding and whenever someone is added to a new system. You can also find individual EIDs and contact information here

MADR Participant Enrollment Procedures

Which contains participants who Did Not Qualify (DNQ) as well as the general Enrollment Procedures that take place in MADR lab

CHECK WITH CWR RE: DNQ

Manuscripts and Projects In Prog

This folder is meant to track timelines and some important decisions re: timelines and manuscripts that are in progress. If you are working on a manuscript in the lab, please create a timeline here

Meeting Notes and Current Tasks

This is where you can find the status of current tasks and Meeting Notes that we take for various meetings

Current Tasks

The current tasks folder is currently being phased out slowly and the Wiki will be used for note taking. In the past, this was used to track tasks globally across the lab

DFT Meeting Notes

Meeting notes for the DFT meetings that take place every 3 months to review patients and candidates for the study with the DFT team led by Dr. Ilan-Gala

Lab Meeting Notes

Notes for weekly MADR lab meetings

R01 Meeting Notes

Notes for weekly R01 meetings

SLPs Meeting Notes

Notes for weekly SLP meetings

SSG Meeting

Latino/Hispanic support group meetings

RA Procedures

The RA procedures folder contains our current but needing to be updated steps for

Bilingual VISTA Reliability

as well as the Dashboard for the

LRT Homework Materials

VISTA Script Transcription Management

This folder is in progress and is meant to manage the transcription of script probes from the VISTA protocol so we may analyze them for acoustic and linguistic features

MADR Lab R01 Management

R01 Participant Management

Here is where most of the R01 Participant Management-related files exist, although some NON-R01 files also exist here

MADR_Participant Information

This is our master demographic sheet which contains all the basic intake information we need for our participants. As a clinician, you need to ensure this is correct and updated

R01 VISTA POM tracking

This is where you should enter the Primary Outcome Measure data for the VISTA protocol

R01_Project Management

Is used by the lab manager(s), research coordinators and SLPs for reporting grant-related information, see following folder

Reporting Management

R01_Redcap Programming

This folder is for tracking Redcap Programming of new projects