The Billing Menu

The BIlling Menu lets you choose from multiple dashboards, grouped under IDT INVOICE, LETTER BILL, and IDT & LETTER BILL. For non-Billing Divisions, a "Forbidden" message will appear. This is not an error – the functionality is not yet available for newly added divisions. If you are in BFS or another Billing Division, these dashboards let you submit IDTs (interdepartmental transfers) and Letter Bills.

You may submit individual IDT records or submit multiple records in a bulk IDT. It is recommended that you submit bulk IDTs for batches of five transactions or more. IDTs are related to VT5s and VT7s. Note that the CSV file for bulk IDTs is format sensitive. Please refer to the formatting cells at the top of the CSV for guidance. The system will display errors while submitting if the format is incorrect on any field.

You can submit Letter Bills, typically to vendors, to request payment. Please note that the email field is essential for this submission. The submitter and the vendor will receive a copy of the invoice. The Billing Processed dashboard allows you to view what bills have been processed for your department’s account. The Reconciliation Report allows you to view your department’s Billing activity by fiscal year.