See additional guidance for department Administrative Managers at COE: Interfolio.

Jump to section:

How to log in

1. Use this link to log in: https://account.interfolio.com/login

2. Select “Partner Institution”

3. Select your institution “The University of Texas at Austin”

4. Enter your EID and password (same password associated with your UT EID)

• See Interfolio: How to sign in through a partner institution for more.

Training 

• For search committee chair: Interfolio Faculty Search Committee Manager Training (estimated completion time: 30 minutes)

• For all other committee members: Interfolio Faculty Search Evaluator Training (estimated completion time: 20 minutes)

• Interfolio: Creating and Managing Applications

• Interfolio: Faculty Search tutorials

Interfolio FAQ

I am a search committee member. How do I get Interfolio access to materials for the search I'm on?

The Administrative Manager for the primary hiring department has the Administrator role for Interfolio in your department. Please contact them to request access. 

What does the applicant see?

See Applicant Experience: Software Simulation tutorial.

I want to share the posting with my professional networks. How do I find the "Apply Now" URL?

Follow these steps:

1. In Interfolio, click on "Positions" under "Faculty Search" on the navigation bar.

2. Find and click on the name of the desired hyperlinked position.

3. Click on "Position Actions" at the top of the screen, and select "View position details."

4. Click the Position URL link to view the Apply Now page from the applicant's view.

5. Note that the position must be open and published before the position details are displayed and applicants are able to apply.

See Interfolio: Open a Position to New Applicants > tab "Retrieve the Apply Now URL" for more.

How do I view positions?

Once logged in, users who have been assigned to search committees will be able to select “View Positions.” If you do not see a search that you are on you may need to select “Change Role”, depending on whether you are an evaluator or committee manager.

Can I establish custom ratings criteria and/or set up a blind review?

Committee managers can set custom rating criteria for specific searches either while creating the position or editing the position. This can be a great tool for doing an initial review of the applicant pool. Please make sure criteria is EEO appropriate. See Interfolio: How to establish custom ratings criteria and/or set up a blind review.

How do I view and review applicant materials?

Follow these steps:

1. Click on each name to pull up the applicants’ materials. See Interfolio: View an Applicant's Profile

2. The “Materials Viewer” is a great way to read and annotate applications without having to download or open each individual application. See Interfolio: Read and evaluate applications using the Document Reader

3. If your search has established criteria in Interfolio, you can rate an applicant using the five-star scale on their profile. See Interfolio: Rate applicants

4. Comment on an application. See Interfolio: How to comment on an application

5. Use tags to mark and sort applications. See Interfolio: How to use tags to mark and sort applications

6. For additional help, see Managing the Applicant Pool - Software Simulation

Can I request additional materials from selected applicants?

If the search has been narrowed down, and the committee would like to request additional materials from a short list of applicants, see Interfolio: How to request additional materials from selected applicants.

How do I view EEO data for applicant pool?

• See Interfolio: Run an EEO or Custom Form Report

• See an additional option at Data Visualization of Interfolio Reports

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.