Faculty Research Travel Policy and Process

The Graduate School offers eligible faculty members as much as $1,400 per fiscal year via its Faculty Travel Grants program for domestic and International travel.  

Faculty Research Travel eligibility:

 For more information on the Graduate School Faculty Travel Grant program, see https://gradschool.utexas.edu/faculty/faculty-travel-grants.

Process

• Faculty member routes Travel Authorization Request (TAR) to administrative staff.

• Refer to COE’s “Faculty Research Travel Policy” to verify that the faculty member is eligible for Faculty Travel Grant (FTG).

• Ensure the following on the Travel Authorization Request (TAR):
  
  • Purpose of travel must be to present an original research paper.
  • Verify that chairs and associate deans have provided name(s) of colleagues assuming duties.
  • Verify that conference and travel dates match; check the conference website to confirm dates. If travel dates are more than one day before or after the conference dates, there must be an explanation in the “Request Notes” section.
  • Verify that the destinations on the TAR match the documentation and the conference website.
  • Verify accounts:
    • Must list departmental account first.
    • Insert departmental 30 FTG Account.
    •  “International Travel” must be marked “Yes” for international destinations.
      • If international travel, the TAR will need to route through the Dean’s Office for review and approval.
      • Refer to the International Travel Policy and Process instructions, including restricted regions requests, on the COE Wiki

• Attach the required documentation:
  • UT Faculty Affairs email approval.

• Send TAR to the Chair for approval.
  • If the traveler is a Chair or Associate Dean, the TAR will need to route through the Dean’s Office Group 00322 “COE Travel” for review and approval.

• Once Chair approval has been granted, finalize the TAR.
  • Finalize the TAR once received from Dean’s Office if it was routed to Dean’s Office for approval.