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Faculty Support for Significant Editorial Roles/Services

Overview and policy

College of Education faculty are well-known scholars in their field, and as such, are often sought out as editors or associate editors of scholarly journals. These roles qualify as scholarly service to the discipline and are important to maintaining high quality research contributions to academic disciplines. Further, the reputation of The University, the COE and each Department is enhanced when our faculty take on such roles.

As such, the COE intends to provide support for faculty in these roles, where possible. Many journals provide support, and in these cases, additional support from the departments and college is likely not needed. When support is not provided from the journal, faculty most often request support in the form of course releases and GRA support.  

Many faculty assume some sort of editorial role, and the departments and college are not able to provide support for all faculty. A limited number of two slots per department is available for course releases and/or GRAs to be provided to faculty assuming editorial roles. 

Decisions will be made by department chairs, based on an initial survey (see tab "Process" on this page) completed by the faculty that provides relevant information about the workload, the role the faculty plays, and the journal. Priorities for decision-making include: 

• Faculty who are in their first term as editors 

• Faculty in roles such as Editor-in-Chief or Associate Editor  

• Faculty in editorial roles with top-tier (as defined by the department and discipline) research journals and/or editorial work that will highlight/promote UT’s influence and impact in the field. 

Initial support for faculty would cover one year with an option for renewing for up to two additional years.  

Supports may include course releases or GRA support: 

• Each department can allocate up to two GRA positions (up to 10 hours each) to support editorial work per year, depending on available funding. The college will contribute an amount equivalent to a 10 hr GRA per year, at the COE minimum GRA doctoral rate, including tuition. Unspent funds will be swept at the end of each year. 

• To request these funds, departments should send an email to Beth Maloch requesting the funds, including information about faculty member, journal, and assigned GRA. The College will transfer necessary funds to department. In exceptional cases, departments may choose to fund additional requests using departmental funds.  

• Departments may provide course releases to faculty while also working to maintain the instructional integrity/mission of the department. These course releases should be for elective or non-essential courses to reduce financial burden on departments. 

Process

Department Chairs and Administrative Managers are responsible for reviewing survey results.

Application instructions for faculty:

Instructions on reviewing for Department Chairs and Administrative Managers:

Please contact Laura Costello with any questions.

1) Log into Qualtrics. In the list of surveys, find "Faculty Editorial Support Request Form. 

2) View and download results:

• Click the "Data & Analysis" tab

• Go to "Export & Import" dropdown menu in the top right corner:

Open

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Service Expectations

In addition to their teaching and research responsibilities, faculty are also expected to be involved in advising, counseling and other student services, administrative and committee service at the department, college, and university level, along with public service activities. See HOP 2-2170: Faculty Workload and Reporting Requirements for more information.

Additional information regarding service-related workload guidelines for full-time, tenure-track, and non-tenure track faculty is available at COE: Workload Policies.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.