HUB Work Flow Construction Projects

Initial Solicitation: Initial Solicitation will be posted by Purchasing team, HUB Associate will create a flyer using premade templates, include the Description of project and scopes of work for the project. Include Open date, Questions due date, Contact info, close date, and estimated value. Create a vendor list with the CMBL to include potential HUB vendors who can perform the work on the project also send flyer to minority trade organizations. Use provided NIGP codes and key words to create list.

Preproposal meeting: Prepare the slides to present at the Preproposal meeting, use templates that are saved in Teams for guidance, use the HSP determination for the project to choose correct HUB Goal percentage for the slides and the correct delivery method. Make sure to change the date of the slides, change the project name and number, and to include the next available date for HSP Workshop.

Bid Opening/Close Date: Schedule and Perform all cursory reviews, assist vendors asking for help identifying HUB vendors for scopes of work also identify Minority Trade organization contact info to assist vendors on how to search for HUB vendors in CMBL. Review and analyze all submitted HUB Subcontracting plans for approval through Docusign.

Most delivery methods will follow this process (CSP will be routed 1 step process)

Evaluation committee meeting: Attend the Eval committee meeting for scoring and evaluation results get the feel of the committee and know which vendor they are leaning towards on selecting. If they narrow the selection down to a few vendors then proceed to short list interview. If a selection is made at the Eval committee meeting move to Awarded vendor selected.

Short list interview: attend interviews with the top vendors, scoring will follow after short list interviews, awarded vendor will be selected.

Awarded Vendor Selected (Notice to Proceed): Create Contract in B2G and submit the B2G award letter to Contracts team to include in the contract *DO NOT SEND to vendor in B2G. DO NOT open contract for viewing in B2G until preconstruction meeting date.

Initiate Slide Pack: Initiate slide pack to be included in preconstruction meeting to review Prime contractors’ responsibilities; follow HUB Policy, submitting up to date HSP, PAR submission, as well as entering all subcontractors from approved HSP into B2G, and completing Monthly payment audits.

Preconstruction Meeting: Open contract in B2G and initiate the award letter in B2G, Review the HUB Policy, the HUB Goal, approved HSP, PAR, and introduce B2G and instruct prime vendor to enter all subcontractors in B2G and complete monthly audits by the 15th that will be in line with PAR submissions. Also explain adding and removing subcontractors and submitting revised HSP for approval for any additional scopes or changes of work.