Meeting Notes

Meeting notes for the UT Metadata Steering Committee are listed below, organized descending by month and year.

2024

January	presented completed environmental scan diagrams, discussed project to update harmful subject terms in Primo, planned conclusion of environmental scan work for February
February	final edits on environmental scan narrative, discussion of findings and recommendations from environmental scan, chose three recommendations to work on for the year
March	discussion of recommendations from environmental scan, specifically decision tree for ingesting assets/descriptive metadata
April	discussion of draft decision trees, including how to structure and utilize feedback
May	canceled
June	discussion of draft decision trees
July	held meeting in early August, discussion of draft decision trees and implementation of feedback
August	discussed feedback on decision trees from staff, revised trees, planned out larger round of feedback
September	meeting rescheduled to early October
October	discussed feedback on decision trees from larger group of stakeholders, brief discussion of using FAST in place of LCSH, brief discussion of min metadata standard
November	discussed feedback on decision trees and completed final design. Also discussed possible FAST implementation; members tasked with research into how FAST integrates with Alma and Connexion.
December	discussed brown bag presentation of decision trees, planned for late Feb 2025. Also learned more about FAST implementation in Alma and Connexion.

January	introduction to Steering Committee charge, goals, and updates on similar projects throughout the libraries
February	brainstorming/discussion on first major project, conducting an environmental scan of metadata creation processes across the libraries
March	discussed additions/changes to current environmental scan spreadsheet, enriching existing information before sharing with identified stakeholders for review
April	discussed state of environmental scan spreadsheet, planned logistics for informational interviews with stakeholders, interviews taking place in June
May	reviewed and gave updates on environmental scan project; planned subjects scan
June	reviewed and gave updates on environmental scan project; planned subjects form as follow-up to scan
July	reviewed and gave updates on environmental scan project; drafted form for subjects/authorities scan
August	discussed and chose options for data visualization/graphing environmental scan data
September	reviewed draft data visualizations, discussed main questions we want to explore/answer from scan data, reviewed authorities scan form
October	canceled, to provide more time for working on authorities scan and narrative for environmental scan
November	reviewed environmental scan narrative and existing graphs/data visualizations, plotted out rest of work with January due date; brief discussion of Alma authorities
December	canceled, to provide more time for working on authorities scan and narrative for environmental scan