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Receipts should be taped down to an 8.5" x 11" sheet of paper on all sides and ensure that ink is not covered by tape as it will erase ink.
Prepare receipts in order of VP7. Include any Official Occasion Expense Form (OOEF) forms that are required. Write VP7 document number on line at top, left right of each OOEF.
Review account number and object codes in VP7 in DEFINE. Change each line item to the correct information (account #, object code). Object codes are based on the nature of the line item.
In *DEFINE Action line: "VER" to ensure document is acceptable, then "FYA" to Financial Manager, and then PRT from DEFINEfinally "PRT" to TID Printer (Printer 3760).
Arrange Procurement Card Log in the order of the revised VP7 listing; print 2 copies of log for Financial Manager.
Paper-clip all documents (receipts, 2 excel sheets) together with VP7 voucher initially provided and give all to Financial Manager.