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General Information

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https://news.utexas.edu/2023/08/07/ut-austin-announces-west-campus-ambassadors-program

Recommended that you install the Live Save UT App on your phone - Can Communicate with UTPD and Fire Dept.

https://police.utexas.edu/services/livesafe-ut-austin

Keys and Codes

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You will not get a key.   You will get your keys from the "Key Watcher" box.  You need to get access to the "Key Watcher" box from IT admin efrain.colon@austin.utexas.   You edu  Office is in CMA 3.104

You will use your ID to take to the keybox and swipe it "Key Watcher" Box in CMA 3.122 - Put the code in to the room door lock to open the door and then swipe your ID on the "Key Watcher" box to get the proctor key.

Return the proctor key at the end of your shift.  If you forget and go all the way home it's okay don't have to come back but return it ASAP the next day.

The suites that are keybox access you will get codes to open the rooms tech staff will send you codes

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    1. Create a shift trade request in Humanity - Shiftplanning. If there is no reply, it is your responsibility to call, text or personally email other student workers to obtain shift coverage. 
    2. Inform your supervisors comm-production@austin.utexas.edu at least two days or ASAP in advance after you have tried all of the above and could not find coverage for your scheduled shift.
    3. If you agree to fill someone else's shift, you are responsible for covering that shift. 

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Late timesheets are not acceptable unless there are issues beyond your control. More than one reminder to submit your timesheet on time can result in warnings and possible dismissal.

Here is how to fill in - Review and Submit a timesheet

Workday - How To Fill In and Submit a Time-Sheet

UT employees need to use authorized email addresses.
If you are still using a Gmail account to send UT Business emails to us you need to change your email account to a UT email address.
https://provost.utexas.edu/2020/06/03/update-university-email-policy/

Email Address - Need to use UT email for UT business emails

If you do not currently have an Office 365 mailbox you can claim one at https://office365.austin.utexas.edu. There you will click Office 365 Management. 
For more information about all the Office 365 services please visit https://office365.utexas.edu.
UTMail
UTmail is a UT branded *@utexas.edu Gmail account. It is an optional service primarily intended for students, but it is also available to employees that prefer this to Office 365. To claim a UTmail account please visit https://utmail.utexas.edu.
Register your official email address
Employee official email addresses must be changed in Workday. To set or change your official address. . .
  1. Login at workday at https://workday.utexas.edu/login.
  2. Type "Change My Contact Information" in the search box and open the page it finds.
  3. On the Change My Contact Information page scroll down to the Work Contact Information section and update the Primary Email field.
    • Note that a Primary Email also exists in the Home Contact Information above this. You do not need to enter anything for your home primary email address.
Workday will not allow you to enter a non-university email address as your official employee address. If you have trouble entering your university email address please contact the workday team at askus@austin.utexas.edu or 512-471-8802. 

Adobe - Creative Cloud is Installed but No APPS in the labs.  - Apps can be installed when needed via Creative Cloud by Students, Proctors and Staff no PW needed

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Concierge View - will help you see the room schedules all at once and so much easier than viewing each room one by one

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Studio Reservation Procedure - Very Important to follow all the steps

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  • When you hit CONFIRM ON STUDIO RESERVATIONS
  • you will be presented with this screen. Before you click DONE -


  • PLEASE HAND THE STUDENT our printed Studio Reservation Policy also on a clipboard at the desk - here is a link to the document 
  • UT Moody - CMB Studio Rules
  • Go over the rules briefly with the student and then . . 
  • Explain to them that they need to read it thoroughly and email Studio Manager Jeremy Gruy jgruy@austin.utexas.edu with any questions.

Additional AppSpace Wikis for reference

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