...

This form is only for individuals acting as guest lecturers, speakers, or performers.

Auibutton
icon jira title Click Here to Go To Honorarium Purchase Order type primary url https://utexas-provost-issues.atlassian.net/servicedesk/customer/portal/2/group/16/create/69 target true

How to submit an Honorarium Purchase Order Request:

1. Login to the EMSS EM Customer Service Portal using the direct link above.
   Remember to login using your EID email address YOUREID@eidaddress YOUREID@eid.utexas.edu. 
   For more information on logging in go to EMSS EM Jira Service Management
   
2. Summary: Enter a title of the request like a subject in an email. 
3. EMSS Department: Select department from drop down menu.
4. What type of Purchase is this? Select from drop down menu.
5. Business/Vendor Name: Enter the official name Event Name: Enter the full name of the event or function.
6. Honorarium Company/Individual name: Enter the name of the company or individual.
7. Honorarium Company/Individual email: Enter the email address of the business or individual.
8. Does this vendor Honorarium Company/Individual phone number: Enter phone number for the company or individual.
9. Honorarium Company/Individual address: Enter the address for the company or individual.
10. Does this company/individual have an EID?: Select Yes, No, or Not sure
11. Vendor Contact: Enter first and last name of the vendor contact you are working with.
12. Vendor Contact Email: Enter the email address for the vendor contact.
13. Vendor Contact Phone Number: Enter direct phone number for the vendor contact.
14. Date you first contacted the VendorDate of Contact: Select date from pop-up calendar.
15. Date of event: Select date from pop-up calendar.
16. Honorarium Amount of Purchase Order: Enter PO the amount for honorarium. "$" sign not required.
17. Shipping Address: Enter a full address for for item(s) to be shipped to. Not applicable for intangible purchases.
18. Account number: Enter an account number if known. Leave blank if unknown.
19. Will this require use of burnt orange or any UT logos or lockups?: Select yes or no.
20. Does this contract involve UT Data?: Select from drop down menu.
21. Travel Amount: Enter travel amount, if applicable.
22. Comments/Additional information: Provide any purchase ordertravel breakdown, date breakdowns, or other honorarium-related information not requested above.
23. Attachment: Upload quotes and Trademarks and Licensing approval, if requiredany documentation related to honorarium.
24. Note: If not logged in, there will be an option to input your EID email at the bottom of the request.
25. Click Send to submit request.

...

• All requests received through the portal and via email will create a "ticket" used to track and send status reports.
• Each ticket is assigned a number that identifies with the request.
• Ticket numbers look like this: EMSS-####

Note:  The EID email address used to access the EMSS EM Customer Service Portal will automatically send email notifications to the standard work "@austin.utexas.edu" email addressesaddress.

What if I have a question or need to provide additional information to my request?

There are two ways to contact Business ServicesFinance and Administration:

1. Email Business Services at EMSS-Help@austinFinance and Administration at EM-Support@austin.utexas.edu

• Find the email notification that you received when you submitted your request.
• Reply back to that email, just like you would a regular email with your questions or request updates.
• Attach any documentation that should be included with the request, if needed.

If you're unable to find the email notification that you received when you submitted your request:

• Create a new email to EMSSEM-Help@austinSupport@austin.utexas.edu. 
• Include the ticket number if you remember it.
• If you don't remember it, provide as much information about your original request so we can connect your requests.

...

This option is only available if you have an established and created customer portal account. Need an account? Email EMSSEM-Help@austinSupport@austin.utexas.edu.
Remember to login using your EID email address YOUREID@eid.utexas.edu. 
For more information on logging in go to EMSS EM Jira Service Management

• Select Requests on the upper right part of your screen next to your profile photo

Image Modified

• Select Created by me

Image Modified

• From the drop down menu, select Any Status to show all requests sent via customer service portal

...

Image Added

• Click on the ticket number under the Reference column to open ticket
• From the ticket, you can view the Status and Activity of your ticket.
• Scroll down to Add a Comment

Image Modified

• Begin typing in the comment box to open up additional options such as attaching a file or entering URLs
• Questions or comments can also include links, attachments, and tables.
• Click on the link icon to add a URL, the photo icon to upload a file, or the plus icon for additional options.

Image Modified

• Click SAVE to submit your inquiry to
Business Services
• Finance and Administration.
• Check your email!  You will receive a notification that your request has been received and will be followed up by a
Business Services
• Finance and Administration agent soon.

Need more assistance?

Contact

...

Finance and Administration atEM-Support@austin.utexas.edu