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UTSOA hosts many events that are shared live using YouTube and Zoom. In order to facilitate this process, some settings must be changed within your Zoom account. You also need to contact Courtney Morshed and the Video TA in advance for permissions. 

Approval from the Communications Coordinator is required to Livestream on the Texas Architecture YouTube Channel.

Kelsey Stine

Communications Coordinator

kelsey.stine@austin.texas.edu 

A Livestream can only be initiated by one of three methods.: 

  1. The host requests that a stream is scheduled, and the following information is shared with that host: streaming key, streaming URL, and livestream URL
  2. The host's UT Mail has Manager permissions to the Texas Architecture YouTube account
  3. The host has the credentials to log directly into the Texas Architecture YouTube account

The first method will use the directions detailed below in: Livestreaming → Starting the Livestream → Using a Streaming Key & URLs

The second and third method will both use the same directions to begin a livestream, detailed below in: Livestreaming → Starting the Livestream → Using a UT Mail Account with Elevated Permissions

Each step is numbered and includes a related image. If you can't see one of the images clearly, click on the image to enlarge it. 

Zoom Setup

This section describes how to enable your Zoom account to live stream using YouTube. The These steps are required to live stream livestream meetings that you host. If these steps aren't completed before you schedule your meeting, the livestreaming function won't work.

If you will be using a Meeting Owl for your meeting, please review that documentation.

In-app Settings

  1. Open your Zoom application and ensure

  2. Ensure that you are logged into your UT Zoom account through Single-Sign-On (SSO) and not a personal account.

  3. Click on your image at the top right of the window and below

  4. Below your name should list your “@eid“@eid.utexas.edu” edu” address.

  5. Go to the SHARE SCREEN Share Screen tab and make sure SIDESide-BY-SIDE MODE is selected.by-side Mode is selected
  6. Go to the PROFILE Profile tab and click on VIEW ADVANCED FEATURES to access advanced settings View Advanced Features
  7. This launches the Zoom website in your web browser (a new window will open).

Online Settings

  1. If you followed the steps above, you will land on the MEETING Continuing from step 7 above...
  2. You should see the Meeting tab (top navigation) of the SETTINGS Settings section (left navigation).
    1. This page can also be accessed through https://utexas.zoom.us/
    . Scroll down.
  3. Scroll down until you reach the screen sharing option under the IN MEETING In Meeting (BASICBasic) section.
  4. Ensure screen sharing is ON On and that ALL PARTICIPANTS All Participants can share.
    1. Hosts can toggle this on and off during the meeting as well
    .
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  5. Scroll down until you reach the live streaming option under the IN MEETING (ADVANCEDthe In Meeting (Advanced) section
  6. Toggle the button to ALLOW LIVE STREAMING MEETINGS Allow livestreaming of meetings and select YOUTUBE and CUSTOM LIVE STREAMING SERVICE. YouTube and Custom Live Streaming Service
    2. Both YOUTUBE and CUSTOM LIVE STREAMING SERVICE YouTube and Custom Live Streaming Service must be selected to begin the stream in different scenarios
  7. If you won't be starting the live stream on your own
, you can stop here. Example
  1. (example: final reviews
.
  1. )
    1. You can stop here
  2. If you will be starting the live stream on your own
, continue
  1. (example: lunch forums)
    1. Continue to the next section
. Example: lunch forums.

Livestreaming

Starting the Livestream

The host HOST must:

  1. Start the Meeting
  2. Click More in the Meeting Toolbar
  3. If using a Streaming Key & URLs
    1. Continue with the directions on the left side of this page
  4. If using a UT Mail account with elevated permissions
    1. Continue with the directions on the right side of this page

Using a Streaming Key & URLs

Please remember to contact the Video TA to get the Key and URLs in advance

  1. Click ' Live on Custom Live Streaming Service'. 
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    1. A Zoom web page will open in your browser
    2. Put the Streaming URL, Streaming Key, and Livestreaming page URL into the box then
      1. Image Added
    3. Click 'Go Live!'
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Using a UT Mail Account with Elevated Permissions

You can start the stream by logging into the account when prompted & selecting the Texas Architecture account for the stream

  1. Click 'Live on YouTube'
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  2. You'll be prompted to log into a Gmail account
    1. Either our school YouTube account or your UT Mail account with Manager permission

    2. If prompted, allow Zoom & YouTube permissions on the UT Mail account

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      1. Expand
        titleClick to view screenshots of these prompts...

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    3. If using your own UT Mail, ensure that the Texas Architecture account is selected for the stream
  3. Type in the Meeting title and topic as they should display on YouTube
    1. This will default to the title you gave the Meeting when you scheduled it 
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  4. Click 'Go Live!

After Clicking Go Live!

'

5. You will now see a progress bar, letting you know that your session is being prepared for streaming

a. Once you start the stream, don't try to restart it, as this will create duplicate streams and confuse viewers

6. Your meeting is now live streaming on YouTube

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Ending the Livestream

  1. Click on the LIVE on YouTube sign at the top left of the Zoom session
  2. Click STOP LIVE STREAMStop Live Stream before leaving the Meeting
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You are now ready to Livestream a Final Review!

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