UTSOA hosts many events that are shared live using YouTube and Zoom. In order to facilitate this process, some settings must be changed within your Zoom account. You also need to contact Courtney Morshed and the Video TA in advance for permissions. 

Approval from the Communications Coordinator is required to Livestream on the Texas Architecture YouTube Channel.

Kelsey Stine

Communications Coordinator

kelsey.stine@austin.texas.edu 

A Livestream can only be initiated by one of three methods: 

1. The host requests that a stream is scheduled, and the following information is shared with that host: streaming key, streaming URL, and livestream URL
2. The host's UT Mail has Manager permissions to the Texas Architecture YouTube account
3. The host has the credentials to log directly into the Texas Architecture YouTube account

The first method will use the directions detailed below in: Livestreaming → Starting the Livestream → Using a Streaming Key & URLs

The second and third method will both use the same directions to begin a livestream, detailed below in: Livestreaming → Starting the Livestream → Using a UT Mail Account with Elevated Permissions

Each step is numbered and includes a related image. If you can't see one of the images clearly, click on the image to enlarge it. 

Zoom Setup

This section describes how to enable your Zoom account to live stream using YouTube. These steps are required to livestream meetings that you host. If these steps aren't completed before you schedule your meeting, the livestreaming function won't work.

If you will be using a Meeting Owl for your meeting, please review that documentation.

In-app Settings

1. Open your Zoom application

2. Ensure that you are logged into your UT Zoom account through Single-Sign-On (SSO) and not a personal account

3. Click on your image at the top right of the window

4. Below your name should list your “@eid.utexas.edu” address

   1. 
5. Go to the Share Screen tab and make sure Side-by-side Mode is selected
   1. 
6. Go to the Profile tab and click on View Advanced Features
7. This launches the Zoom website in your web browser
   1. 

Online Settings

1. Continuing from step 7 above...
2. You should see the Meeting tab (top navigation) of the Settings section (left navigation)
   1. This page can also be accessed through https://utexas.zoom.us/
   2. 
3. Scroll down until you reach the screen sharing option under the In Meeting (Basic) section
   1. 
4. Ensure screen sharing is On and that All Participants can share
   1. Hosts can toggle this on and off during the meeting as well
      1. 
5. Scroll down until you reach the live streaming option under the In Meeting (Advanced) section
6. Toggle the button to Allow livestreaming of meetings and select YouTube and Custom Live Streaming Service
   1. 
   2. Both YouTube and Custom Live Streaming Service must be selected to begin the stream in different scenarios
7. If you won't be starting the live stream on your own (example: final reviews)
   1. You can stop here
8. If you will be starting the live stream on your own (example: lunch forums)
   1. Continue to the next section

Livestreaming

Starting the Livestream

The HOST must:

1. Start the Meeting
2. Click More in the Meeting Toolbar
3. If using a Streaming Key & URLs
   1. Continue with the directions on the left side of this page
4. If using a UT Mail account with elevated permissions
   1. Continue with the directions on the right side of this page

After Clicking Go Live!

5. You will now see a progress bar, letting you know that your session is being prepared for streaming

a. Once you start the stream, don't try to restart it, as this will create duplicate streams and confuse viewers

6. Your meeting is now live streaming on YouTube

a. 

Ending the Livestream

1. Click on the LIVE on YouTube sign at the top left of the Zoom session
2. Click Stop Live Stream before leaving the Meeting
   1. 

You are now ready to Livestream a Final Review!