Preferred Vendors for Campus Events
Group Ordering Spreadsheet
Working with a vendor outside of UT-Austin?
Prior to booking vendor service or contract
- Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System. If vendor is not in the system, submit a Vendor Set up Request Form. Please visit Vendor Set up Request - PIF and Direct Deposit for help.
- Provide the Texas Sales and Use Tax Exemption Certification when booking services.
- All Contracts and other legal agreements requiring signatures must be submitted through JIRA no less than two months prior to event. Employees do not have authorization to sign any contract or accept terms and conditions.
Using one of the following items may require additional authorization, budget consideration, or special handling by
Business ServicesFinance and Administration.
Submitting Invoices for Payment
How to Pay Texas Union and University Unions with OOEF
Texas Union Catering*
Special Instructions to Event Coordinators
Prior to event:Login to CaterTrax https:
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Send vendor invoices immediately upon receipt to EM-Approvals for prompt payment processing. |
Working with a vendor outside of UT-Austin?
Prior to booking vendor service or contract
Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System. If vendor not found, send a Payee Information Form (PIF)to vendor. Once vendor is approved, the staff member working with the vendor will receive a notification from EM-Approvals.- Login to Catertrax to download invoice
- Verify accuracy of invoice and ensure event coordinator contact information is correct
- Locate fully signed OOEF with account number assigned and attach to invoice
Submit invoice with OOEF to Texas Union Catering (Aramark) via email for payment processing
- Write to Texas Union Catering (Aramark) if there are questions about an invoice