Preferred Vendors for Campus Events
Group Ordering Spreadsheet
Working with a vendor outside of UT-Austin?
Prior to booking vendor service or contract
- Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System. If vendor is not in the system, submit a Vendor Set up Request Form. Please visit Vendor Set up Request - PIF and Direct Deposit for help.
- Provide the Texas Sales and Use Tax Exemption Certification when booking services.
- All Contracts and other legal agreements requiring signatures must be submitted through JIRA no less than two months prior to event. Employees do not have authorization to sign any contract or accept terms and conditions.
Using one of the following items may require additional authorization, budget consideration, or special handling by Finance and Administration.
Prior to event:Login to CaterTrax https://texasunioncatering.catertrax.com
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All vendor invoices must be submitted immediately upon receipt to INVOICE Payment Submission - For Payments to Vendors Only for payment processing. |
Working with a vendor outside of UT-Austin?
Prior to booking vendor service or contract
Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System. If vendor is not in the system, submit a Vendor Set up Request Form to Finance and Administration for a Payee Information Form to be sent directly to the vendor to complete. For how-to instructions, please visit Vendor Set up Request - PIF and Direct Deposit page.Submitting Invoices for Payment
How to Pay Texas Union and University Unions with OOEF
Texas Union Catering*
Special Instructions to Event Coordinators
to place food orders.- Login to Catertrax to download invoice
- Verify accuracy of invoice and ensure event coordinator contact information is correct
- Locate fully signed OOEF with account number assigned and attach to invoice
Submit invoice with OOEF to Texas Union Catering (Aramark) via email for payment processing
- Write to Texas Union Catering (Aramark) if there are questions about an invoice