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id | Entertainment FAQ & Resources |
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title | FAQ |
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GENERAL
GENERAL
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Cost per person is not required when utilizing a negotiated package price. Be sure to route any documents requiring signatures via JIRA for approval. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
ADMINISTRATIVE/BUSINESS MEETINGS
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
RECRUITMENT/VISITORS
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
EMPLOYEE CELEBRATIONS
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
PROCARD
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
ALCOHOL
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Alcohol is only authorized in campus facilities that are licensed to serve alcohol by the State of Texas. To serve alcohol outside of these locations, an exception must be requested and approved prior to your event. Vouchers without this approval will be rejected by Accounts Payable. More information is available here. |
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If undergraduate students attend the event, the alcohol must be served by a TABC-licensed caterer/bartender. |
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An exception must be requested and approved to issue payment. Exceptions require justification documented on the OOEF and approval by the dean or vice president. Official delegates may not approve these exceptions. Exceptions for the dean require additional higher-level approval. Exceptions are required regardless if the payment is by reimbursement or vendor payment. |
BLANKET OOEF
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Recurring office refreshments are for the consumption by faculty, staff, students, and guests, including bottled water, soft drinks, coffee, cream, sweetener, candies/mints during business meetings and staff celebrations only. |
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No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday. |
Expand | ||
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These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use. |
Expand | ||
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If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF. |
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Maximum amount per person is $5.00. If expected per person amount exceeds the maximum by a considerable amount, a separate OOEF should be submitted for approval. |