Responsibilities of All Committee Members | - Provide input into, plan, and execute recruitment activities and events
- Actively participate in all admissions meetings
- Prepare materials, schedules, surveys, presentations, etc. needed for and in preparation of recruitment online event and campus visit.
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Additional Responsibilities of the Admissions Chair | - Coordinate and facilitate all meetings of the Recruitment Committee.
- 1 meetings in early October; 1-2 meetings after admissions meeting; 2-3 meetings in January.
- Oversee the planning and preparation of recruitment activities.
- Coordinate with the Department Chair on recruitment related issues
- Select and announce date for recruitment event (late summer/early September)
- Available budget for recruitment activities (e.g., flight reimbursements, meals, hotel, etc.)
- Pizza (or other food) lunch for recruitment committee
- Other issues as they arise
- Coordinate with the Graduate Coordinator on the planning and execution of recruitment activities and events
The Graduate Coordinator will - Make hotel reservations as soon as we have approval from department chair regarding budget.
- Will cancel any hotel rooms that are not needed.
- Reserve rooms needed in HDFS during recruitment weekend (e.g., conference rooms, seminar room, etc.
- Provide recruitment committee chair and department chair with a copy of the budget from a previous year
- Coordinate with admissions chair to obtain list of prospective students and send out invitations to prospective students.
- Will require for graduate coordinator to edit the prospective student survey and seek feedback from recruitment chair.
- Will require for graduate coordinator to edit the invitation letter as needed (after discussing with recruitment committee on needed edits). Seek feedback on letter from recruitment chair.
- Match prospective students with a graduate student mentor.
- Make reservations for restaurants (Thursday dinners and Saturday brunch)
- Request parking passes for student volunteers who drive prospective students around OR plan using ride share companies.
- Order breakfast for Friday morning.
- Procures thank you cards for volunteers and helps distribute them.
- Email faculty about times to meet with students during recruitment weekend and develop faculty-prospective students meeting schedule. Seek feedback from recruitment chair.
- Edit feedback survey for faculty and students and send out survey to students and faculty Friday night or first thing Saturday morning.
- Organizes faculty and student feedback into spreadsheet used for the admissions meeting. Reach out to admissions chair for a copy from previous years. This needs to be done by Monday following the recruitment event.
- Coordinate with graduate students to accomplish tasks and activities needed for a successful recruitment event (e.g., welcome bags, send out volunteer surveys, send out potluck sign up, matching volunteers, etc.).
- Coordinate with accounting office to pay for all recruitment related expenses.
- Serve as point of contact for prospective students.
- Address other issues as they arise.
- Coordinate with Graduate Students on the planning and execution of recruitment activities and events
Graduate Students will - Prepare welcome bags & cards.
- Edit and send out the volunteer survey by mid-December.
- Send out a potluck sign up two weeks before the recruitment event.
- Match volunteers to prospective students (this is the most time consuming task and it helps to have 2 students work together).
- Develop prospective student page with headshots.
- Develop itineraries for each prospective student.
- Assist graduate coordinator with developing the faculty-prospective student meeting schedule.
- Organize an international student orientation, including the development of any materials.
- Participate in all recruitment activities.
- Match prospective students with mentors and lead communication with graduate students.
- Edit surveys or other materials.
- Assist with any recruitment related issues that might arise.
- Share all necessary information from the Recruitment Committee with the larger HDFS faculty throughout the planning process.
- Coordinate and facilitate seminar the week before recruitment weekend to give faculty an overview of planned activities and share weekend schedules.
- Seek input from all faculty regarding recruitment activities and events
- Coordinate with the admissions committee regarding faculty and student evaluations of prospective students.
- Coordinate and participate in all recruitment events (e.g., student orientation, breakfast, seminar, etc.)
- Coordinate with graduate advisor and director of the lab school about orientations and lab school tours during recruitment weekend.
- Write up the general recruitment schedule and share with faculty.
- Participate in admissions meeting, taking notes to help with identifying prospective students and sending out invitations.
- Ask faculty to identify mentors for prospective students and share with graduate coordinator.
- Request donations from department chair and/or faculty for Alamo gift cards.
- Organizes a small pizza party for recruitment committee.
- Seeks feedback from faculty regarding the faculty-prospective student interview schedule.
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