Use the meeting as an opportunity to share updates on your progress, ask for feedback or guidance, and discuss any concerns you may have.
After the meeting, take note of any action items or next steps discussed, and follow through on them in a timely manner.
The purpose of these 1:1 meetings is to foster open communication, provide support and guidance, and ensure that you and your supervisor are aligned on goals and expectations.
Open action items
✅ Open action items
Description
Due date
Assignee
Task appears on
Shayla Fernandez Amaya to 1) add reliability columns to VISTA Transcription Smartsheet using the example Sonia created for Pre1Castellno (higlighted in yellow); 2) create a row with the timepoint and language only ; 3) Remove timepoint from the Smartsheet header by
Shayla Fernandez Amaya to 1) add reliability columns to VISTA Transcription Smartsheet using the example Sonia created for Pre1Castellno (higlighted in yellow); 2) create a row with the timepoint and language only ; 3) Remove timepoint from the Smartsheet header by
Ana Elisa Quinonez Camacho For Dr. Santos' transcriptions: Add to the Connected Speech Smartsheet add 1) NHC ID, 2) Trained Coder, 3) Picnic scene status 4) Create a column with note in CS for when audio is very poor 5) Reliability by
VISTA ProbesAna Elisa Quinonez Camacho to update the he Reliability Smartsheet, we will list the VISTA paper as the project for post, and both the VISTA and Kesha’s project for the pre-treatment WABs by
For Kesha’s project: Samples are stored in three places: the master spreadsheet for the project will indicate where the sample is saved. Sonia Marqués to ensure that every patient has this cell complete - Update completely, age when they did the task
Came up during discussion with Kesha’s project- probably Ana Paola to move samples over Sonia Marqués to create structure for Ana Paola, but another student could be selected - no need to change name of the files
For Kesha’s project: Samples are stored in three places: the master spreadsheet for the project will indicate where the sample is saved. Sonia Marqués to ensure that every patient has this cell complete
Came up during discussion with Kesha’s project- probably Ana Paola to move samples over Sonia Marqués to create structure for Ana Paola, but another student could be selected
let clinicians know that they have to save it there in lab meeting-- naming convention- SMK give overview to Camille Diana
VISTA Clipping
BISE013’s files: .wav files were not yet being collected consistently for VISTA clipping, so we need to use all video for this patient
BISE005 files have only partial data and partial observations at post so Ana Elisa will include what we have and create a readme
BISE014: Sonia Marqués needs to see if pre-treatment wav files were collected in Spanish and Catalan and export and if we don’t have we will make decision after
SMK found them and will export them and upload them in wav files and will let Ana Elisa know
Video Clipping Guide
Kyleigh McAlister Create a clipping guide for videos using QuickTime Player
Reclipping-
Ana Elisa found some audios that needed to be reclipped from Kayle, Kyleigh and Shayla have helped clipping them
VISTA suggestion
Ana Elisa Quinonez Camacho add column with drop down that informs if data should be used from the MB data POM sheet excels or whisper
add in VISTA POM guide step of checking ortography
VISTA
Shayla Fernandez Amaya clipping VISTA Samples, prioritize Catalan samples so Núria can check them
change made in CS1 Span make to all CS instruments
Kyleigh last day
Check lab notebook, include anything in wiki, delete archived files
training Shayla complete!
CLIPPING
Decisión 20241003- Siempre hacer clipping según las indicaciones de Dr.Grasso, si no por default siempre hacer primero las de la fecha más antigua.
Shayla downloads box drive or box sync for next meeting
Ask Ana Elisa to adding SMK and Shayla to channel
access to Dr.Henry's smartsheet - use it to edit when necessary, but it's more recommended to use your own account for general tasks
add column for date for the samples in 0.VISTA_Probes
asignar a Hallel y Jada de añadir las fechas (cuando acaben de hacer clipping de las muestras que les faltan)
Clipping progress
VISTA - ready all timepoints?
some of them we used the zoom, no audio, -- this is documented in lab notebook -- SMK: recommend having this information in the 0.VISTA_Probes smartsheet
TASK: adding a column in 0.VISTA to indicate if sample is missing in audio -- "Audio uploaded and copied to box" "yes, no, missing, yes but audio unuseable" 1. Missing audio and another column of "note in regards to missing sample"
CS - ready all timepoints?
TASK: reviewing if they are OBS or Clinical Trial looking at
Option A. Redcap, anamnesis --- future task: create report of CS
Option B. Madr participant information
Task for SMK- monthly check that the audios are correctly saved
Midtx audios clarified
November 2024
Date
Priorities, Tasks, & Assignments 🥼 Notes, Progress, or Issues 📔
Important Links to Projects 🔗
Diana’s update
Started on English pre R01, but not yet complete (there is a lot of missing videos).
CLIPPING
Decisión 20241003- Siempre hacer clipping según las indicaciones de Dr.Grasso, si no por default siempre hacer primero las de la fecha más antigua.
Shayla downloads box drive or box sync for next meeting
Ask Ana Elisa to adding SMK and Shayla to channel
access to Dr.Henry's smartsheet - use it to edit when necessary, but it's more recommended to use your own account for general tasks
add column for date for the samples in 0.VISTA_Probes
asignar a Hallel y Jada de añadir las fechas (cuando acaben de hacer clipping de las muestras que les faltan)
Clipping progress
VISTA - ready all timepoints?
some of them we used the zoom, no audio, -- this is documented in lab notebook -- SMK: recommend having this information in the 0.VISTA_Probes smartsheet
TASK: adding a column in 0.VISTA to indicate if sample is missing in audio -- "Audio uploaded and copied to box" "yes, no, missing, yes but audio unuseable" 1. Missing audio and another column of "note in regards to missing sample"
CS - ready all timepoints?
TASK: reviewing if they are OBS or Clinical Trial looking at
Option A. Redcap, anamnesis --- future task: create report of CS
Option B. Madr participant information
Task for SMK- monthly check that the audios are correctly saved
Midtx audios clarified
Description
Due date
Assignee
Task appears on
Michael E. Burns Complete project poster for Events and Marketing
check notebooks, functional to transfer action items
Kesha paper - Connected Speech WAB picnic scene lvPPA and nfvPPA pre and post - ALL transcribed (pre and post)
SMK asks to transcribe new samples: BISE020, BILP029 (transcribed by Whendy and AE during week of 10/4) - also completed.
Post not for Kesha’s paper, but transcribed because some pre samples were missing/bad audio and also because some postx were going to be used for AoA but weren’t used
Reliability only ran for POST- for Spanish, 4 transcriptions,
all ok, high reliability
-VISTA samples - in progress re-revising transcriptions after new transcription rules.
Question about omitting BISE016’s frequent production of “&+ea”
Andrew Collins list of options of drop downs for Best estimate dialect, here is a draft: https://utexas.box.com/s/ktgzmnrte2t4uujmpg0uq479ew58mqk8 after consensus in next meeting, Sonia will add it on Smartsheet - add a column “Best estimate dialect” with all dialect options, drop down options specially for acoustic analysis, make list, consensus and create
start clipping MINTs using date of administration to find video in participant folder - Shayla access to redcap, export data, or ask SMK to create excel and add dates to the smartsheet
Add columns of MINT administration to the smartsheets
Coordination of meetings
Meetings needed, when
Connected Speech planning (structure) - tasks pending - pre-r01 data, MINT.. see previous notes, no meeting needed, just more support, clipping students can help
Connected speech and VISTA transcription progress + Connected Reliability process
Connected Speech Clipping (Shayla lead)
Connected Speech Whisper (Whendy lead) Alejandra, Alexa - once trained just check every 2 weeks how they are doing
Connected Speech data analysis
Code switches
we have noticed that fo Spanish samples code switches are transcribed sometimes like (difficult on how similar languages are)
paraphasias, fragments, xxx
SOLUTION:
PROPS1: include it within the reliability, Rater 2 should be Helena/Núria/Sonia
PROPS2 (CWR): Having a code switching checker, if she notices a code switch she checks it in the smartsheet -
Alyne (brasilian spa-cat, recognizing code switching) non native speaker
Do a test (5 samples), if she misses one code switch is out - influence of catalan of samples, take notes, grammar, vocabulary, - 90% accuracy, (blinded) - transcripts+audios
PROPS3 (SMK): Helena/Núria/SMK listen to all WAB picnic and change if there are code switches - mark it in column in Smartsheet - Decide task by task – maybe Núria first
create a column in CATALAN, SPANISH, ENGLISH smartsheet to check if there is a code-switch
recommendation to use chat to ask questions in case there is a code-switch
Training -CATALAN transcriptions - Helena
Helena training complete, high reliability
next steps - Diana has to give access to all systems
Priorities, Tasks, & Assignments 🥼 Notes, Progress, or Issues 📔
🔗
Next meeting
PLANNING
Andrew Collins list of options of drop downs for Best estimate dialect, here is a draft: https://utexas.box.com/s/ktgzmnrte2t4uujmpg0uq479ew58mqk8 after consensus in next meeting, Sonia will add it on Smartsheet - add a column “Best estimate dialect” with all dialect options, drop down options specially for acoustic analysis, make list, consensus and create
Let Shayla Fernandez Amaya know that students can help finding and clipping pre-r01 MINTs
Coordination of meetings
Meetings needed, when
Connected Speech planning (structure) - tasks pending - pre-r01 data, MINT.. see previous notes, no meeting needed, just more support, clipping students can help
Connected speech and VISTA transcription progress + Connected Reliability process
Connected Speech Clipping (Shayla lead)
Connected Speech Whisper (Whendy lead) Alejandra, Alexa - once trained just check every 2 weeks how they are doing
Connected Speech data analysis
Code switches
we have noticed that fo Spanish samples code switches are transcribed sometimes like (difficult on how similar languages are)
paraphasias, fragments, xxx
SOLUTION:
PROPS1: include it within the reliability, Rater 2 should be Helena/Núria/Sonia
PROPS2 (CWR): Having a code switching checker, if she notices a code switch she checks it in the smartsheet -
Alyne (brasilian spa-cat, recognizing code switching) non native speaker
Do a test (5 samples), if she misses one code switch is out - influence of catalan of samples, take notes, grammar, vocabulary, - 90% accuracy, (blinded) - transcripts+audios
PROPS3 (SMK): Helena/Núria/SMK listen to all WAB picnic and change if there are code switches - mark it in column in Smartsheet - Decide task by task – maybe Núria first
create a column in CATALAN, SPANISH, ENGLISH smartsheet to check if there is a code-switch
recommendation to use chat to ask questions in case there is a code-switch
Training -CATALAN transcriptions - Helena
Helena training complete, high reliability
next steps - Diana has to give access to all systems
Separate meeting with Camille about how to join POM+reliability for transcriptions
For VISTA transcriptions: Folder structure for transcription reliability is created
For VISTA transcriptions: Smartsheet for reliability once decision is made on where to capture rely output scores
Shayla Fernandez Amaya to 1) add reliability columns to VISTA Transcription Smartsheet using the example Sonia created for Pre1Castellno (higlighted in yellow); 2) create a row with the timepoint and language only ; 3) Remove timepoint from the Smartsheet header by
Ana Elisa Quinonez Camacho created the CS folder structure for Spanish for Kesha’s project and for Dr. Santos' project during the week of 11/25. Note, since this process/structure was developed after reliability was run, the transcriber 1 samples are the final transcripts with consensus.
Dr. Santos' transcriptions
Ana Elisa Quinonez Camacho For Dr. Santos' transcriptions: Add to the Connected Speech Smartsheet add 1) NHC ID, 2) Trained Coder, 3) Picnic scene status 4) Create a column with note in CS for when audio is very poor 5) Reliability by
Kesha’s Samples
For Kesha’s samples: Final sample needed for Spanish: Whendy Avila Motta BIOBS003- Observacional branch- transcription needs to be added by
For Kesha’s samples: For Catalan: Helena is waiting for a BIOBS003 to go through Whisper as well
For Kesha’s project: Reliability is very high for transcriptions and is finished
For Kesha’s project: Samples are stored in three places: the master spreadsheet for the project will indicate where the sample is saved. Sonia Marqués to ensure that every patient has this cell complete
Came up during discussion with Kesha’s project- probably Ana Paola to move samples over Sonia Marqués to create structure for Ana Paola, but another student could be selected
Decision made in meeting: VISTA probes: We decided that the reliability scores for the post-tx WABs will be stored in the folder for the VISTA paper on Box and that in the Reliability Smartsheet, we will list the VISTA paper as the project for post, and both the VISTA and Kesha’s project for the pre-treatment WABs
VISTA ProbesAna Elisa Quinonez Camacho to update the he Reliability Smartsheet, we will list the VISTA paper as the project for post, and both the VISTA and Kesha’s project for the pre-treatment WABs by
All PreTx Picnic Scene for Kesha have been transcribed and ready to go
CS Reliability completed
VISTA probes:
Whendy as of 12/2: Finished transcribing BISE013_Post2, making final revisions, not yet ran through CLAN. Began transcribing BISE004.
Ana Elisa 12/1: Currently working on BISE014_Post1. Need to revise BISE015_Post1, BISE014_Post2, and BISE015_Post2.
Note Catalanismo BISE014_BACC005_LaDificultadParaHablar: *PAR: estoy haciendo ejercicios para retardar la [//] el deterioramento [: deterioro. Decision on 12/3, code as phonological paraphasia.
Dr.Santos samples:
all samples completed?
TASK? move Dr.Santos excel to SPANISH Connected speech smartsheet --better to track picnic scene completion and reliability
Create column in Connected Speech like the VISTA smartsheet: Background noise? Pre1 Castellano, No
Columns of tasks need to be added in the Smartsheet report for better visibility - Whendy could not do it because of Smartsheet permissions. 2.4 CATALAN WHISPER - Smartsheet.com
16th of December 2024
Date
Priorities, Tasks, & Assignments 🥼 Notes, Progress, or Issues 📔
🔗
PLANNING
Andrew Collins list of options of drop downs for Best estimate dialect,
here is a draft: https://utexas.box.com/s/ktgzmnrte2t4uujmpg0uq479ew58mqk8 after consensus in next meeting, Sonia will add it on Smartsheet - add a column “Best estimate dialect” with all dialect options, drop down options specially for acoustic analysis, make list, consensus and create
Plan for clipping teams, finding and clipping mints
Code switches
we have noticed that fo Spanish samples code switches are transcribed sometimes like (difficult on how similar languages are)
PROPS2 (CWR): Having a code switching checker, if she notices a code switch she checks it in the smartsheet -
Alyne (brasilian spa-cat, recognizing code switching) non native speaker
Do a test (5 samples), if she misses one code switch is out - influence of catalan of samples, take notes, grammar, vocabulary, - 90% accuracy, (blinded) - transcripts+audios
create a column in CATALAN smartsheet to check if there is a code-switch
recommendation to use chat to ask questions in case there is a code-switch
Ana Elisa Quinonez Camacho add highlighting of all samples that have to be checked first (WAB picnic scene Kesha, 2nd Dr.Santos)
Shayla Fernandez Amaya to 1) add reliability columns to VISTA Transcription Smartsheet using the example Sonia created for Pre1Castellno (higlighted in yellow); 2) create a row with the timepoint and language only ; 3) Remove timepoint from the Smartsheet header by
Separate meeting with Camille about how to join POM+reliability for transcriptions
For VISTA transcriptions: Smartsheet for reliability once decision is made on where to capture rely output scores
CS structure was already decided upon
Dr. Santos' transcriptions
Ana Elisa Quinonez Camacho For Dr. Santos' transcriptions: Add to the Connected Speech Smartsheet add 1) NHC ID, 2) Trained Coder, 3) Picnic scene status 4) Create a column with note in CS for when audio is very poor 5) Reliability by
Kesha’s Samples
For Kesha’s samples: Final sample needed for Spanish: Whendy Avila Motta BIOBS003- Observacional branch- transcription needs to be added by
For Kesha’s samples: For Catalan: Helena is waiting for a BIOBS003 to go through Whisper as well
For Kesha’s project: Reliability is very high for transcriptions and is finished
For Kesha’s project: Samples are stored in three places: the master spreadsheet for the project will indicate where the sample is saved. Sonia Marqués to ensure that every patient has this cell complete - Update completely, age when they did the task
Came up during discussion with Kesha’s project- probably Ana Paola to move samples over Sonia Marqués to create structure for Ana Paola, but another student could be selected - no need to change name of the files
Decision made in meeting: VISTA probes: We decided that the reliability scores for the post-tx WABs will be stored in the folder for the VISTA paper on Box and that in the Reliability Smartsheet, we will list the VISTA paper as the project for post, and both the VISTA and Kesha’s project for the pre-treatment WABs
VISTA ProbesAna Elisa Quinonez Camacho to update the he Reliability Smartsheet, we will list the VISTA paper as the project for post, and both the VISTA and Kesha’s project for the pre-treatment WABs by
Columns of tasks need to be added in the Smartsheet report for better visibility - Whendy could not do it because of Smartsheet permissions. 2.4 CATALAN WHISPER - Smartsheet.com
