EDP Course Scheduling serves to comply with University standard timelines, allows for advance scheduling for budget and instructional staffing purposes, and provides a consistent and predictable system to organize classes for advisers and students in EDP, COE, and outside the college.
Course Scheduling Procedure
All scheduling-related dates and deadlines are posted on the Faculty Calendar, with corresponding meeting/task invitations in Outlook.
- Semesterly: EDP Scheduler meets with each Area to review Multi-Year Schedule. This is when faculty may communicate their time/teaching preferences, general curriculum ideas/requests, etc.
- UT Scheduling System opens for an upcoming semester: Scheduler builds semester based on Department, COE and University priorities, faculty preferences, and requests; reviewed by Department Chair, Accountant and Executive Assistant.
- Upcoming semester schedule posted in UTBox for Area final review.
- Area Chairs have a set Schedule Corrections deadline to send any change requests to the Scheduler (typically 1-2 weeks after posting).
- Do not include preference requests - preferences will already have been accommodated if possible. Preference requests must be made in the semesterly Multi-Year Review meetings.
- Area Chairs have a set Schedule Corrections deadline to send any change requests to the Scheduler (typically 1-2 weeks after posting).
- Following the Schedule Corrections deadline, Department Chair final-approves the semester schedule and it is entered into the UT system.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Only allowable changes after this point are unexpected leave/buyouts, and require Department Chair approval.
- Scheduler sends Individual Teaching Schedule Confirmation to each faculty member for the upcoming semester (day following Schedule Corrections deadline)
- Registrar publishes Course Schedule online, Advising/Registration
- Advisors must NEVER refer to internal copies of schedules for advising. Advisors & students must use only the Registrar's published online course schedule for advising.
- Daily Enrollment Reports are posted in Box for Area Chairs to review during Advising. Courses at risk of low enrollment will be evaluated by Department Chair for cancellation or advising options.
EDP Standard Timelines
Standard Timelines are the unit by which the Registrar assigns rooms. The EDP Standard Timelines below are based on University Standard Timelines, with the exception of T/TH 3-hour courses, which were voted to remain consistent with the MWF 3-hour times; EDP courses must adhere to EDP Standard Timelines.
| MWF | |
|---|---|
| 1 Hour | 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, 4-5 |
| 3 Hour | 9-12, 1-4, 4-7 |
| T/TH | |
| 1.5 Hour | 8-9:30, 9:30-11, 11-12:30, 12:30-2, 2-3:30, 3:30-5 |
| 3 Hour | 9-12, 1-4, 4-7 |
Department Foundation Course Blocks
- Department Foundation Courses (formerly "Department Core") are courses offered by HDCLS and QM that are required for EDP students in all areas.
- Colloquiums should be M or W 12-1
- No classes Friday afternoons due to department meetings.
Department Foundation Course Blocks are below. 1st and occasionally 2nd-year program courses should be scheduled in the unoccupied blocks, to allow those students to complete Dept Foundation requirements. Advanced courses may be scheduled during Foundation Course Blocks. | ||||
Mon | Wed | |||
| Morning (9-noon) | ||||
Afternoon (1-4) | Dept Foundation Courses (HDCLS-taught) | Dept Foundation Courses (HDCLS-taught) | ||
| Evening (4-7) | ||||
| Tue | Thu | |||
| Morning (9:30-12:30) | Dept Foundation Courses (QM-taught) | Dept Foundation Courses (QM-taught) | ||
| Afternoon (12:30-3:30) | Dept Foundation Courses (QM-taught) | Dept Foundation Courses (QM-taught) | ||
| Evening (3:30+) | ||||
A Note on Classroom Assignments
EDP works very hard to accommodate faculty preferences in scheduling. Preferences may be communicated to the EDP Scheduler during the semesterly Multi-Year Schedule Review meetings. Classroom availability has become increasingly challenging due to a number of factors. EDP controls only 4 classrooms - the overwhelming majority of classrooms EDP faculty teach in are controlled by the Registrar's Office. EDP requests use of these from the Registrar for classes each semester, but requests are not always accommodated.