ObservationRubricFA13.pdf
ObservationFormFA13.doc
Thanks, SPs! Please read on about the logistics of observation scheduling.
- The purpose of the first cycle is to encourage preceptors AND ask for change. The scoring sheet is used to document most important 1 or 2 changes that we expect each preceptor pair to be making over the next 4-6 weeks, and to retain a snapshot of preceptors’ strengths and weaknesses. I’ve attached copies of the rubric and scoring sheet above. Scoring sheets are for Kate’s eyes only!
- Go onto the googledoc and enter your name or “help needed” for your own study groups no later than Thursday, the 14th, at 4 pm. Also check that rooms numbers and any known cancellations are accurate.
- Revisit the googledoc between Friday and Monday (9 a.m.) and pick up some “help needed” as your schedule allows. I would like each SP to observe a minimum of 1 study group (more is encouraged).
- Every group must be observed this cycle! Scoring sheets need to be sent or turned in to me before Spring Break. If you see a logistical problem developing (like, one of your groups won’t be observed in time), please alert me as soon as you detect it.
Now, the fun stuff:
- Read the rubric first, before you go to any study groups! Form a mental picture of what the different levels look like.
- Introduce yourself to the preceptors and get their names. This is really helpful when you fill out the scoring sheet or email feedback. You can choose whether to be an outside observer or to participate in the study group. Do whatever is least disruptive. Let the preceptors know in advance if you'll be leaving partway through the study group.
- At the end, thank the preceptors for letting you sit in and ask them if they have a few minutes to talk about how the study group went. If yes, give feedback as practiced (and summarized below). If not, immediately write your feedback in an email and send it to their senior preceptor (second tab on googledoc). If you don't stay for the whole study group, just send an email.
- Forward any feedback emails you get from other SPs to the appropriate preceptors.
- Fill out a separate scoring sheet for each study group and write a few comments. Immediately. Do not pass go or collect $200. This takes less than twenty minutes if you do it right away, while your memory is fresh. Did I mention that scoring sheets are for Leta’s eyes only?!
- And finally: when you do observations for another SP’s group, look for something awesome to share with that SP. Everyone wants to be proud of their people.
To give feedback:
1. Specific positive, 2. specific request for change, 3. specific positive (different from the first). Avoid using the words "but," "though" or "however." Common positives are: warm and friendly, well-prepared, agenda on board, helping people participate, setting a productive tone, etc. Common requests are – heck, we’re all good at finding those. Smile a lot, and thank the preceptors for listening.