Daily Deletions

The Daily Room Reservation Deletions is an archived spreadsheet of all of the single-day reservations that have been made in the Room Scheduling System. Semester long reservations are not included.
View the Daily Deletions How-To Document for detailed steps on how to complete this process:
\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Training and How To's\Internal\Tasks and Jobs\How to Record the Daily Deletions.docx (file:////austin.utexas.edu//disk//reg//Registrar//Room Scheduling//Training and How To's//Internal//Tasks and Jobs//How to Record the Daily Deletions.docx)

All-Sections

The all-sections reports are used by the course scheduling team. The reports run every morning, and need to be formatted properly before use. This task is completed along with other administrative tasks (such as daily deletions) every morning. Information on how to run the report can be found here:

\\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\8.Documentation\How-to (Instructions)\Importing Allsections into Excel.docx

Delsey Jobs

The "Delsey" is a series of three jobs Scheduling runs every Thursday in the Mainframe that communicates information about when rooms need to be unlocked to custodial services.
View the Delsey Jobs How-To Document for detailed steps on how to complete this process
\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Training and How To's\Internal\Tasks and Jobs\How to Order the Delsey Letter.docx (file:////austin.utexas.edu//disk//reg//Registrar//Room Scheduling//Training and How To's//Internal//Tasks and Jobs//How to Order the Delsey Letter.docx)

RG 400 – Room Scheduling System Training Class

This is a course offered by the Office of the Registrar that explains how to use the Room Scheduling System to find and reserve General Purpose Classrooms. It is held on the first Thursday of every month.

• The PowerPoint used during the class can be found on our website
• Information about signing up for the courses can be found by going to the UT Learn website and searching by the course name: http://utlearn.utexas.edu/

Prep for the RG 400
\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Training and How To's\Internal\How-Tos\How to- RG 400.docx (file:////austin.utexas.edu//disk//reg//Registrar//Room Scheduling//Training and How To's//Internal//How-Tos//How to- RG 400.docx)

Building Reports

Occasionally you might be asked to run a building report. View the room report documentation here:

\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Training and How To's\Internal\Tasks and Jobs\Building Report How-To.docx (file:////austin.utexas.edu//disk//reg//Registrar//Room Scheduling//Training and How To's//Internal//Tasks and Jobs//Building Report How-To.docx)

Production Calendar

The production calendar is an excel document that was created to keep track of the functional timing of various tasks the Room Scheduling team should be doing throughout the year. This spreadsheet is a comprehensive list of tasks and documentation that needs to be updated and added to the Outlook calendar at least once a year. For more information, on maintaining the production, view the How-To here:
\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Training and How To's\Internal\How-Tos\How to Create or Update Production Calendar.docx (file:////austin.utexas.edu//disk//reg//Registrar//Room Scheduling//Training and How To's//Internal//How-Tos//How to Create or Update Production Calendar.docx)
The actual production calendar can be found here:
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\\austin.utexas.edu\disk\reg\Registrar\Room Scheduling\Documentation\Production Calendars\Room Scheduling Production Calendar.xlsx

Special Programs and Contacts

• Explore UT: Confirmation emails for Explore UT (spring event) should be forwarded to Susan Threadgill who coordinates the event. In the past, there have been departmental contacts that Susan resolves. Once the spring queue has been processed in November, an email with all Explore UT email confirmations attached should be sent to Susan. Any subsequent changes should be also sent to her.
• Student Government: Becky Carreon will make reservations for student government through our office.