Expenditures of University of Texas at Austin funds for entertainment should support the institutional mission and must serve a business purpose. Generally, entertainment expenditures include food and beverages (perishables), facility rentals, flowers, invitations, and other similar expenses. This includes purchasing perishables for use in research studies. Your program coordinator can assist you through this process.
- Contact your program coordinator and notify them of your intent to purchase perishables
- Notify them of the items you need and the vendor you want to use
- Your program coordinator will prepare your OOEF Form
- Your program coordinator will notify you when you have approval
- Items will be purchased for you
All OOEF requests must be submitted to your Program Coordinator AT LEAST 15 days prior to event.