Purchasing Guidelines

Supply Purchases

• Office supplies must be ordered through the department to ensure compliance with the university’s exclusive contract with Today’s Business Solutions.
• To request office supplies, submit a Purchase request.
• Visit the Office Depot/Office Max website to search for supplies, and provide the item # or a link to the item in your purchase request.
• Employees cannot be reimbursed for the purchase of office supplies.  If supplies are needed immediately, you may be able to check out the Procard to purchase supplies in person at Office Depot.

Computer Purchases

• Computers must be purchased through the department.  They cannot be purchased on a Procard or purchased by an employee and reimbursed.

Procard Purchases

• Some items can be purchased using a UT Procurement Card (Procard). The Admin Associate will determine whether a purchase can be made by Procard.
• Information on Procard policies and a list of disallowed purchases can be found here.
• The Procard user is responsible for ensuring that sales tax is not charged on Procard purchases. If sales tax is charged, the purchaser must work with the vendor to get the tax refunded.
• See the additional requirements for Procard purchases for food and Entertainment.