Travel Guidelines

Request for Travel Authorization (RTA)

The department is using the online request system for all Travel Authorizations, and Travel Reimbursements.  

• An RTA must be submitted at least two weeks prior to your travel. Please use the request forms, located HERE

Please assign TAR to accounts manager Joanna Drake, EID: jd25763. She will checks the accounts and route to Department Chair for approval

If you need help, we have step-by-step materials available for /wiki/spaces/ELPAdmin/pages/63864892, and Travel Reimbursement Requests. These guides will walk you through each screen of the web-based form.

If you need assistance with the travel and/or the request system, email our Admin Associate 

For more detailed information on travel policies, please consult the Travel Policies in the Handbook of Business Procedures.

Faculty Travel Grant (FTG)

Eligible faculty may receive up to $1,200 per academic year for travel expenses to present original papers at scholarly and professional meetings. The FTG department requires faculty to submit applications at least two weeks before travel (an RTA is required in order to route forward your faculty travel grant). For more information, please go to the Faculty Travel Grants page on the Graduate School website. 

Car Rentals

• All business-related car rentals must be reserved through any of five contracted companies: Avis, Budget, Enterprise, Hertz or National.­­
• Travelers may book rentals through one of the travel agencies (Anthony Travel or Corporate Travel Planners) and, for a fee, through the online booking tool. No reservation fee will be assessed when booking directly with their chosen rental car company.
• Exceptions: None of the vendors noted above are able to provide the vehicle type necessary at the location and date required, or traveler obtained a rental rate lower than that offered by any of the five contracted vendors, including collision and liability coverage.
• More information about car rentals can be found here https://travel.utexas.edu/travelplanning/rentalcars

Texas Hotel Occupancy Tax Exemption Certificate

• A UT employee must provide a Texas Hotel Occupancy Tax Exemption Certificate at Texas lodging establishments in order to be exempt from state lodging taxes.
• Texas Hotel Occupancy Tax Exemption Certificate*

Travel Reimbursement

Travel receipts and an itemized list of travel expenses must be submitted through the online request system. Travel reimbursements must be processed within 60 days of your return.