Info for New ELP Faculty

Review UT's New Employee Checklist and New Employee Resources

Actions for New Employee

1) Review and update personal information in Workday using COE Workday Go-Live checklist. This link will help you set up DUO in order to access different UT systems, including Workday.

2) If a nonpayroll payment is expected, such as for financial aid, student payments, reimbursements, refunds, or scholarships, set up direct deposit at My Bank Information in UT Direct. Payroll direct deposit information must be added or updated in Workday and is part of the employee's Workday onboarding tasks.

*While new hires can begin their onboarding tasks before their first day of work, several tasks such as Payment and Withholding Elections, found in the Pay worklet, only become available on the new hire’s first day of work. For more information on which tasks are available to new hires before their first day of work, review the Onboarding Workday Process Overview (WPO).

Actions for Employee and HR Partner Together

1) NEWO: If employee is new to UT or returning after a significant break in service, they should attend a New Employee Welcome and Orientation (NEWO) session.

2) Review New Employee resources – central HR. Includes New Employee Welcome and Orientation (NEWO) information and registration, New Employee Resources (insurance, retirement, leave, etc.), and Transfer of Prior State Service Credit and Leave Balances.

3) Review and complete New Employee Checklist.

5) New faculty hires only: Review Faculty Salary Spread option with faculty member, and if you wish to participate, submit the Salary Spread Request Form to Payroll Services by August 31.

While HR have a new employee orientation the Faculty innovation center https://facultyinnovate.utexas.edu/programs-services/new-faculty-resources will also hold a faculty orientation (date varies each academic year)

Parking (will also have opportunity to ask parking questions at the new employee orientation)

If you are interested in a campus parking pass, visit the Parking and Transportation Services web site. There are many different parking options for UT employees, with different price points and parking areas. Please note that parking at UT can be challenging, and often UT parking garages have lengthy waiting lists (from weeks to months) for parking passes.

Note: Your UT ID allows you to ride Capital Metro city buses for free!

Your Office

Faculty offices are assigned based on space availability by the Department Chair and Executive Assistant. The Executive Assistant will notify you of your office assignment, and arrange for you to visit/view the office and discuss any furniture changes.

Keys

Prior to your start date, the Executive Assistant will have requested any suite/office keys necessary for your position. You will need to take the approved key request form to the Lock & Key Services Office, in SER 101. The office is open 7:30 a.m. to 4 p.m., Monday through Friday. Be sure to bring your UT ID, which is required for key pickup.

Phones

Faculty are provided with a UT digital phone (VOIP) in their office. Your phone will be set up with your directory information prior to your arrival. You will need to set up a few things, including your voicemail preferences. To do so, visit the Phone and Voicemail setup guide. The Education IT Support are available to assist as well.

Headshots

Headshots are offered to College of Education faculty and staff on the first Friday of August, September, February, and March in SZB 536AC. To schedule, please contact Christina Murrey.

Dress Attire Recommendations:

Solids are best; wear a color that is flattering to you.
Avoid white, unless it is worn underneath a jacket or sweater.
Avoid large patterns, logos, and writing.
Sleeves that are 3/4-length or full-length work best; avoid sleeveless and short-sleeved garments.
It's not necessary to dress up (unless you want to), but please jazz it up from your everyday attire.

Safety & Health

UT Austin Police Department — 512-471-4441, or 911 for emergencies

Emergency Text Alerts — sign up for text alerts to receive prompt notice of emergencies, weather closings, and other campus safety issues

Behavior Concerns

Counseling and Mental Health Center — 24/7 Crisis Line 512-471-2255

SureWalk — request a campus safety walk companion

Employee Assistance Program — 512-471-3366

Maintenance and Facilities — 512-471-2020

UT Austin Child Development Center - UT Austin childcare services

HR

Contacts

The primary contact for HR matters is the Administrative Manager.

ELP has administrative staff and faculty available to assist you - please feel free to contact us any time! See the Contact Page for an updated list of ELP administrators and staff, with descriptions of who to contact for specific questions/issues.

Mandatory Online Trainings

All UT employees must complete training modules. After your appointment is finalized, log on to https://utdirect.utexas.edu/cts/profile.WBX, using your UT EID. The system will automatically take you to the modules required for your position.

Faculty Profile & Media

View the Faculty Profiles page for information on reviewing and updating your contact info, official faculty profile, and setting up / migrating your professional website(s).

COE's Office of Marketing and Communications Office can assist with PR. You can contact them regarding any publications, speaking events, screenings, news, etc. that you’d like to promote. They may promote items via department or COE website, social media, relevant calendars, slides for the College’s monitors, etc. They may also elect to draft press releases and work with UT Communications and/or outside media.

SBZ Building- Your Office

Building Information

ELP Department's offices are located in the Sanchez Building (SZB). The main office is in SZB 3.308, with office hours M-F, 8AM-5PM.

ELP Suites:

SZB 3.714

SZB 3.804

Mail - each faculty member has a mailbox in the ELP Office in SZB 3.308.

Kitchen - each program area suite has a kitchen with refrigerator, sink, microwave, and plates/utensils. Please be courteous and keep the kitchen clean, and wash/return non-disposable plates/cutlery to the kitchen.

Custodial Services - UT offices are vacuumed once a month. To have trash removed for the next business day, set your trash can outside your office door.