Have an addition or correction to this list? Please email COE-HR@austin.utexas.edu.
| Authorization name | Location/system | Function | Category | Contact |
|---|---|---|---|---|
| Admissions Document Upload | Admissions Document Upload (utexas.edu) | Academic | http://admissions.utexas.edu/contact | |
| Advisor's Toolkit | https://utdirect.utexas.edu/link1/adtoolkit.WBX | Student information including GPA, course schedule, and other advising reports | Academic | atk-help@utlists.utexas.edu |
| Background Check System | ERP | Background Check Administration (utexas.edu) | Submit background checks for UT employees and prospective employees | HR | |
| Canvas | http://canvas.utexas.edu/ | Manage course documents | Academic | |
| Class Manager | CM - Class Listings (utexas.edu) Additional resources for course schedulers: Updating Courses | Office of the Registrar (utexas.edu) | Course schedule production | Academic | Access requires approval of Dean's-level approver. See list (updated monthly) at Master List of Course Scheduling Authorizations.xlsx. Email a Dean's-level approver and cc course.schedule@austin.utexas.edu. Include new user's EID, department(s) for which they need access. Dean's-level approver should "reply all" indicating whether they approve. |
| COGNOS/IQ | IQ-Data - Cognos Cubes and Reports (utexas.edu) | HR and financial reporting system | HR Finance | Contact CBO, who can request access on your behalf from Data to Insights (D2I) |
| Course Evaluation System (CES) | The University of Texas at Austin Course Evaluations (bluera.com) | Course evaluations (formerly known as Course-Instructor Surveys) | Academic | |
| *DEFINE | VIRTEL - Application Menu (utexas.edu) | Accounting and financial processing and records | Mainframe | *DPUSER department contact |
| DocuSign | DocuSign | Route forms for electronic signatures | General administrative use | See DocuSign: Create a UT DocuSign Account |
| *DPUSER | VIRTEL - Application Menu (utexas.edu) | Create and maintain mainframe logon IDs. See *DPUSER - UT Knowledge Exchange - UT Austin Wikis (utexas.edu) | Mainframe | *DPUSER department contact |
| EASI | https://utdirect.utexas.edu/easi/index.WBX | View student records; view applications for admissions and file admissions decision; create student's Program of Work | Academic | gs_arr_admin@utlists.utexas.edu Include in email your department role (Grad Coordinator, Grad Advisor, etc.), and the major codes with which you'll be working. |
| Electronic Office Management (EOM) | Electronic Office Management (utexas.edu) | Manage Mainframe security and authorizations including document routing, desk assignments, command authorizations, and electronic signers. | General administrative use | Staff with the Electronic Office Manager role can make updates. See how to find the name of your Electronic Office Manager at askUS: Finding an Electronic Office Manager |
| Faculty Activity Report (FAR) | Faculty Activity Report (utexas.edu) | Annual faculty self-evaluation system | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP |
| Faculty Profile System | Faculty Profile (utexas.edu) | EVPP records for tenured/tenure-track faculty | Faculty Affairs | Email COE-FacultyAffairs@austin.utexas.edu, who can request access on your behalf from EVPP |
| FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. | Academic | A current authorized FaSET user in the department must request authorization on behalf of a new user. Requester should email faset@utlists.utexas.edu the following:
|
| FBMENU (Tuition bill) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | View a student's tuition bill | Academic | *DPUSER department contact can request access in *DPUSER AP command |
| FBWEB (What I Owe) | What I Owe - Pay Your Bills Online (utexas.edu) | View a student's What I Owe page | Academic | *DPUSER department contact can request access in *DPUSER AP command |
| Final Exam Request system | Final Exam Request system (utexas.edu) | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu | |
| FRMS | https://utdirect.utexas.edu/frms/scholarship/index.WBX | Create fellowship stipend payments and process Tuition Reduction Benefits (TRB) for TAs and AIs | Finance | |
| GLACIER | GLACIER Online Tax (online-tax.net) | Tax compliance system for non-U.S. citizen employees | Finance | See AFM: Glacier—Nonresident Tax Compliance System |
| Grade reporting | Grade reporting | Office of the Registrar (utexas.edu) | Course grade submission | Academic | Office of the Registrar - Training: rgreg@austin.utexas.edu |
| *GSADM | VIRTEL - Application Menu (utexas.edu) | View graduate student information and run reports | Mainframe | |
| Green Output (Austin Desk) | webdav.austin.utexas.edu/eReports/[EID] | Electronic delivery of Mainframe documents | Mainframe | See instructions at ServiceNow: Setting Up and Managing Green Output |
| HRMS | https://utdirect.utexas.edu/hrms/home.WBX | Archival only - employment records 2009-2018 | HR | |
| Interfolio | SSO Login (interfolio.com) | Faculty recruiting | Faculty Affairs | College-level administrator: email COE-FacultyAffairs@austin.utexas.edu Department-level administrator: contact department Administrative Manager |
| Lynda.com | https://www.lynda.com/ | Free online training on a variety of topics | Professional development | All staff can log in through organization portal with EID |
| Microsoft 365 | Login | Microsoft 365 | Access Microsoft apps including Mail, Teams, SharePoint, Lists, Power Automate, Bookings, FindTime, and more | General administrative use | All UT employees have access |
| *NRRECS | VIRTEL - Application Menu (utexas.edu) | View student records and information about courses | Mainframe | *DPUSER department contact |
| *NRTTVR | VIRTEL - Application Menu (utexas.edu) | Register students for classes | Mainframe | *DPUSER department contact |
| OHS (Organizational Hierarchy System) | OHS Contacts System (utexas.edu) | Identifies individuals in departments across campus that central offices wish to communicate with or to authorize to perform some action on the department's behalf | General administrative use | Staff with the OHS contact role can make updates. To see the name of your OHS contact, enter your unit code at OHS Contacts System (utexas.edu) > View Contacts |
| POINT Plus | POINT Plus (utexas.edu) | Purchasing database | Finance | |
| Qualtrics | Home | Qualtrics Experience Management | Create surveys and collect response data | General administrative use | |
| Report of Masters and Doctoral Committees Served for a Faculty Member | Report of Masters and Doctoral Committees Served for a Faculty Member (utexas.edu) | Download a list of committees served for a faculty member. | Faculty Affairs | |
| TRAC-Dat | http://provost.utexas.edu/iae/assessment | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. | Academic | iaeassess.ugs@austin.utexas.edu |
| Travel Request System (TRS) | https://utdirect.utexas.edu/apps/services/requests/ | Travel and travel funding request system | Finance | |
| UT Lists | https://utlists.utexas.edu/sympa/ | Management of UT listservs | General administrative use | |
| Workday | Home - Workday (myworkday.com) | Human Resources Information System | HR | All UT employees can access Workday. |
Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.