Desk Instructions (DI)                                      

Note: Previously referred to as SOP's

We have compiled and published step-by-step, screen-by-screen guides to show how to perform common tasks in FAMIS in addition to the generic FAMIS DIs. All DI documents are in PDF format and can be viewed through a web browser or downloaded to your computer (for the most up to date version always refer to the web browser copy).

For Assistance Contact Us at worqs@austin.utexas.edu or at 512-232-5020    

Note: Documents below are PDFs and will open in a new window.

Getting Started with FAMIS   

• Getting Started with FAMIS Guide 
• Equipment Notes Instructions 
• Equipment Notes Job Aid 

General   

• DUO Multi-factor Authentication 
• Using Date Fields
• Using Requestor Fields
• Using Notes Attachments
• Printing Work Orders & WO Cost Summary
• Batch Printing Work Orders
• Creating Custom Workbench Views
• Running Reports in FAMIS 
• Exporting Data in FAMIS
• Creating Quickpick Buttons
• Daily Labor Entry in FAMIS
• Definition of Time Management SWOs
• Applying Amendment Fees in FAMIS 
• TC Hand Out 
• PWO Finder Tool Instructions 

Capital Projects

• Assigning CP's to existing Work Orders 
• Managing FAMIS Capital Projects
• Creating a Capital Project
• Closing Out FAMIS Capital Projects
• Creating a Capital Project Work Order
• Conversion of a Service Request to a Capital Project

Equipment and Preventative Maintenance 

• Add/Edit/Retire Sheet & instructions for requesting EQ for single equipment (white sheet used in field)

• Add Equipment

• Retire Equipment 
• Create/Modify Equipment PM 
• Associate PM to Equipment  
• Associate PM with Facility
• Create (Schedule) PM Work Orders
• Make Routes in FAMIS
• Submitting Warranty Requests 

Inventory and Purchasing

• Entering Invoices in FAMIS
• Entering Receipts in FAMIS 
• Adding a New Warehouse Part
• UT PO Interface in FAMIS (Downloading POs into FAMIS)
• Manually Entering Vendors 
• Maintenance Issues & Returns
• Entering Part Price Adjustments 
• Entering Part Quantity Adjustments 
• Changing a Part Number on a PO in FAMIS 
• Entering Purchase Requisitions in FAMIS 
• Entering POCO for Service PO 

Facilities Operations and Maintenance Management 

• Criticality Assessment 
• Letter Bill for Moody Center - Updated 05-10-2023
• FOM Work Order Process in FAMIS
• Zone 2 Draft Maintenance Process Work Flow
• PWO Finder Tool Instructions 
• Using the Billing Form 
• Using WO Current Schedule 
• Entering Employee, Craft, and Crew Information
• Daily Labor Entry in FAMIS 
• Labor Entry & Closing Route Work Orders
• Add Work Order to Capital Project 
• Reversing Labor Charges 
• Miscellaneous Cost Postings
• Creating a Service Request  
• Using Service Request Work Bench
• Closing/Canceling Work Orders for Sec Labor Crews 
• Canceling Work Orders 
• Closing Work Orders 
• Entering Bench Stock in FAMIS
• Standing Work Orders 
• Reverse Benchstock Charges
• Creating a Parent Work Order
• PMs Out of Date

Daily Schedules

• Updated Employee Record Resource Calendar
• Assigning Technician to Equipment PMs  
• Setup-Configure Daily Schedule
• Schedule with Daily Schedule
• Scheduling and Printing Route PMs
• Rollover Use in Daily Scheduling
• Unschedule Use in Daily Scheduling 
• Planned Schedule

Departmental 

Business & Financial Services

• Update Blank Unit Code (Addressing Null Unit Codes)
• Minimum Balances

Central Stores 

• Central Stores PO Process

Custodial Services 

• Adding Benchstock to Custodial Work Orders 
• ADM - FAMIS Equipment

Project Management and Construction Services (PMCS) 

• Adding Asbestos Disposal to Work Order 

Support Services

• Entering Recycling Bins as Equipment