Professional Track Instructional Use Laptop program

Process to requesting an Instruction-Only Computer setup offered through the Dean's Office Undergraduate Instructional Fund.  This fund allows for a full standard setup which includes a 24" monitor, full qwerty keyboard, wired mouse, and a dock (if needed). The purchase of any specialized software that is not currently funded by the College or UT (Mathematica, Matlab, Adobe Acrobat, Adobe Creative Cloud) is the responsibility of the instructor and their department.  Adapters to be used in classroom spaces will also be supplied with the system.  The expectation is that the computer will be used in an instructional setting where students benefit from the use such as in a classroom setting. CNS classrooms have computers with a standardized set of software. If there is a need for other software, it is the responsibility of the instructor to use this laptop to share out the application in class via video adapters connected to the podium in the classroom. 

Step-by-step guide

Step 1:

• Verify you have taken the IT Security Awareness training. To check your status, please go to: IT Security Awareness
  
  • If you are a new faculty member, please complete the training within 60 days of your start date
• Verify you have read and signed the ISO Acceptable Use Policy acknowledgement form

Step 2:

• Confirm you are a Professional track faculty member at UT in the College of Natural Sciences.
• Identify all undergraduate instructional courses you are teaching this year (Fall, Spring, Summer).
• Identify what operating system you plan to work on  (Windows, macOS, Linux).
• Identify any software your department needs to purchase licenses for and submit to your purchasing agent. For Adobe licenses (Acrobat and Creative Cloud products), notify CNS OIT what apps you need and we will generate a quote.
• Identify any data transfers that must take place between your current system and the new one.

Step 3:

• Send the request to our help form (http://cns.utexas.edu/help) noting the information gathered above.
• IT will review and respond with an estimate of when the computer will be ready for deployment. If there are no systems in stock, an expected delivery date will be supplied. 

Step 4: 

• When the computer is ready, one of our deployment techs will communicate via the ticket to collect any data you wish to transfer and any software that needs to be installed.
• A time will be scheduled between the instructor and the tech to set up the deployment and address access, setup, and peripheral installs.  Average deployments take 1.5 hrs but could take half a day (4hrs).
• At this time, any questions should be addressed.

Step 5:

• Upon completion of setup, tech will update ticket and leave open for a week.
• Instructor may use original, active ticket during that week to request more changes to the setup.
• At the end of the week, the ticket will be noted as completed and will be closed.
• Once the original ticket is closed, any new issue or request is to be submitted via our help form.  

Related articles

• Page:
  Professional Track Instructional Use Laptop program