Responsibilities of Directory Editor

We like to have a directory Editor in every department. It’s important to keep the information updated and to deactivate people when they are no longer with the university or within CNS.

As a directory editor you will be asked to manage entries by adding and removing members of your office staff (faculty) into the directory. The process is relatively simple, requiring entering a name, UTEID and department into the system. Once your people are added to the directory they can build/update their own directory information. You will be the point person if they have questions or need assistance.

Getting Started

If you have been granted Directory Editor privileges already, you can skip this step.  If you have not been granted these privileges, please follow the instructions here: Performing an Access Request.  

Adding a New Directory Entry

1. Visit your departments website, scroll down to the footer and find the "login" link and log into the website. 
   1. Note: You may have to log out and back in if you were recently granted editing permissions.
2. In the teal navigation bar you should see a new menu item that reads "New Content".  Under that menu item there should be an option that says "New Directory Entry".  Click that link.
   
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   2. Note: The number of items available to you in this menu is likely different from screenshot provided.
3. Fill out the basic information for the faculty member, staff member, or graduate student
   1. Note: For Department, if you need to make more than one selection, hold down the Ctrl key (Windows) or Command Key (Mac) and select the appropriate departments.
   • Make sure you add their EID*!  It will be what populates the e-mail address, phone number, and office location for CNS member.  It will also allow the CNS member to activate their profile so that they can edit it themselves. *Note: If the EID already exists in the CNS Directory system you will receive an error alert. To edit the existing profile please see the following instructions for "Editing an Existing Profile"
4. Click "Save and Close".
5. The member should be searchable in the directory and the profile will pull basic information from the UT directory.
   
   

Editing an Existing Profile

1. Visit your departments website, scroll down to the footer and find the "login" link and log into the website
2. Go to your departments directory search and find the member you're interested in editing and go to their full profile.
3. Click the grey cog wheel (gear) icon to edit that person's directory entry.  (Steps similar to Activating and Editing your Directory Entry)

Removing a Profile

1. Visit your departments website, scroll down to the footer and find the "login" link and log into the website
2. Go to your departments directory search and find the member you're interested in editing and go to their full profile.
3. Click the grey cog wheel (gear) icon to edit that person's directory entry. 
4. Click "Unpublish" or "Delete"
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