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COE policy

The department chair will conduct a third-year review with all tenured associate professors, typically in their third year of rank.  In this review, the department chair will review scholarship, teaching, student advising, and service. In spring of the third year in rank, the candidate will submit a vita, CIS chart for the last three years, and the UT list of service on student committees. The department chair will meet face-to-face and provide written feedback with the candidate at the end of the third year in rank (i.e., spring or summer of the third year). The faculty member is welcome to have her/his mentor attend the meeting. During the meeting, the department chair can offer both support and suggestions for continued development. In addition, the chair will recommend to the associate professor to set an appointment with the Associate Dean of Academic and Faculty Affairs for college-level feedback.

The Associate Professor Third Year Review is an internal review. It is not sent to the Provost's Office, and does not become part of Promotion and Tenure files. This review is intended solely to provide constructive feedback to Associate Professors as they consider their move towards promotion to full Professor.

This policy was established in winter 2019 and went into effect at the beginning of the 2019-2020 academic year.

Process

In the spring or summer, the Dean's Office will request confirmation from the department chair that these reviews have been completed. 

The Chair's review letter sent to the faculty member should also be either cc'd or sent as a separate email/attachment to the following: the appropriate Associate Dean, the Office of the Dean EA, and COE-FacultyAffairs@austin.utexas.edu.

Timeline

An Associate Professor with an approved Personal Circumstances Flag during a year included in the third-year review period will have a one-year deferral of that review, so that the review would take place in year four. In that case, the clock for Comprehensive Periodic Review would still be done during year six.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.