Records Management

General information

The Department Records Manager Contact (DRMC) is responsible for coordinating the disposition of records for their unit, and ensuring compliance with university records management policy and procedures. DRMCs are listed in the OHS Contacts System (EID required).

Detailed guidance on the records disposition process and links to required forms is available at Records and Information Management Services (RIMS): Request to Dispose of Records.

Records Management training is highly encouraged for all university employees - see RIMS' Records Management Training page for details.

For questions about Records Management, please contact rims@austin.utexas.edu.

Electronic records

See which data categories (Published, Controlled, and Confidential) are allowed on a selection of common IT services at ISO: Local and Cloud Services Decision Matrix.

Resources

• HBP 20.2.1: Records Management
• HBP 20.6: Types of Records
• HOP 3-1410: Records Management - includes definitions (section IV)
• HOP 5-9995: Personnel Records
• HR: Supervisory File
• Records and Information Management Services (RIMS)
• Retention Period Calculations for Requests to Dispose
• RIMS: Sample Records Management Plan
• RIMS: University Records Guidance While Working Remotely
• RIMS: UT Records Retention Schedule (UTRRS)
• UT Box Records Metadata Template Guide

Please send suggested additions to this page and notifications about broken links to COE-HR@austin.utexas.edu.

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