Meeting Logistics

Owned by Raymund, Elise R
Last updated: Feb 10, 2020 by Shires, Anne H
4 min read


Navigation & Parking Instructions

Health District Overview: https://dellmed.utexas.edu/maps

Lot 108 (HLB)

Send HLB visitor parking requests for Lot 108 through Outlook Calendar to “HLB Visitor Parking.” Put the total number of spots requested in the event title, list the names of the visitors and the requestor in the meeting details, and "invite" HLB Visitor Parking from the address book. Kat Denton will approve the calendar invite if spaces are available. There's roughly 8-10 visitor spaces available for use. Visitors will need to check in at the reception desk to pick up a dashboard permit.

  • Sample language for invites/emails:

Location: Health Learning Building, 1501 Red River Street, Austin, TX 78712.

Visitor parking is available in Lot 108 in front of the Health Learning Building. You may access Lot 108 by I-35 S frontage road, between Martin Luther King, Jr. Blvd. and 15th Street. The lot entrance will be on your right, south of the Frank Erwin Center and just before the right turn only lane for 15th Street. Follow the yellow curb towards the building. You may park in any of the visitor spots by the building with signs designating visitor or dean’s visitor parking. Please check in at the front desk upon arrival to receive a dashboard parking permit for your vehicle.


Health Center Garage (HCG)

We can validate visitor parking tickets for the HCG at the tenth floor reception desk.

  • Sample language for invites/emails:

Location: Health Center Garage, 1601 Trinity Street, Austin, TX 78712

Parking: The Health Center Garage (HCG) is connected to the Health Transformation Building (HTB), located at the corner of 15th Street and Trinity Street. The garage entrance will be on your right immediately after turning onto Trinity Street from 15th Street (Note: Trinity Street is a one-way street). Once you enter the garage, proceed up the ramp to the ticket gate on level 2. You may park on levels 3-6. Proceed to the main bank of elevators (not the service elevators) and ride up to the tenth floor. Please bring your parking ticket in with you and we will validate it.


Navigation: Parking in HCG and Walking to HLB

  • Sample language for invites/emails:

Parking is available in the Health Center Garage (HCG), which is attached to the Health Transformation Building (HTB) located at 1601 Trinity Street, Austin, TX 78712. Park on level 3 or higher, and remember to bring your parking ticket with you for validation.

Take the north elevators to the lobby (Level 1). Exit into the lobby of the Health Transformation Building (HTB) and proceed through the courtyard toward the bridge over Waller Creek. Cross the bridge and make your way to Red River Street, crossing at the crosswalk by the Frank Erwin Center. Proceed south towards 15th Street. The Health Learning Building (HLB) will be at the corner of Red River Street and 15th Street, directly across from the Dell Seton Medical Center hospital (this is about a 5-minute walk from the garage). For an overview of the area, please see the Health District Map.

The Health Learning Building’s address is 1501 Red River Street, Austin, TX 78712.


Room Reservations

To view availability, select “Open Room Calendar” > “From Address Book…” in Outlook and search for the room. To reserve, send a meeting invitation to the room by adding it to the list of invitees when setting up a meeting.

HTB

    • HTB 10.002 – Medium conference room near Finance Team’s area
    • HTB 10.110 – Medium conference room near the front desk/entry area
    • HTB 10.114 – Largest conference room, just past the reception desk
    • HTB 10.212 – Large conference room in the main entrance hall, past the bathrooms
    • HTB 10.502 – Medium conference room
    • HTB 10.530 – Medium conference room near HR
    • HTB 10.578 – Medium conference room in hallway near Communications Team

HLB

    • HLB 1.111 – Auditorium
    • HLB 2.102 – 2nd floor conference room (large)
    • HLB 4.101 – 4th floor conference room
    • HLB 5.102 – 5th floor conference room
    • HLB 5.201 – Boardroom (largest)
    • HLB 5.107J – Dean’s meeting room (Small - check availability with Billy Davis)

HDB

    • HDB 1.202
    • HDB 1.204
    • HDB 1.208 – Auditorium
    • HDB 3.110
    • HDB 3.112
    • HDB 4.110
    • HDB 4.112
    • HDB 4.606 (Bridge/Knuckle)
    • HDB 5.110
    • HDB 5.112
    • HDB 6.110
    • HDB 6.112
    • HDB 6.606 (Bridge/Knuckle)HDB 8.706

DPRI

    • DPRI 1.102 – Bank of America conference room (1st floor)
    • DPRI 3.232 – 3rd floor conference room
    • DPRI 3.102 – 3rd floor conference room #2, near kitchen


Internal Development Team Meetings

Agenda owners should request agenda items 1-2 days in advance by emailing the Development Team at dms-dev-staff@utlists.utexas.edu

Weekly meetings:

  • Tuesday Morning Meeting (includes Dean’s Six Week Outlook; Two Week Outlook for team)
    • Agenda/notes assigned to Anne Shires
  • Thursday Moves Meeting (includes Next Steps from previous week)
    • Agenda/notes assigned to Oleta Lane


Conference Call Lines

Each development team member at Dell Medical School has a personal video/phone conferencing line available through his or her WebEx account. These lines and a pin number must be set up by each user (they are not automatically generated when the accounts are created).

To request WebEx accounts for new team members, please contact help@dellmed.utexas.edu 


To be used in the event that we need more call lines, or if there is an issue with WebEx:

712-451-0011 | Access Code: 471297 | Host Pin: 5302

You may also use freeconferencecall.com to generate a new one should the need ever arise.


AV Help

For all of your Dell Med AV needs in HLB, HTB, and HDB, your first point of contact is:

Al Garcia, Senior Clinical Video Audio Engineer

Aurelio.garcia@austin.utexas.edu

512-663-6528

 If he can’t take care of your AV issue, he will help get the person who can. For best service, add him as an attendee in your Outlook invite to any meeting you want help with.


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