New Hire Booklets and Folders

Process in which new hire booklets are printed and bound, and new hire folders are compiled. One of each is completed for each person (day or night shift) new hire class. 

Document and Presentations Repository

Access to the TPD SharePoint Site is needed, request this from your supervisor/training manager.

Document files are located in TPD > Training > NE_Forms. Folders are labeled based on their contents, (e.g. "Booklet" and "New Hire Folder")

Presentation Materials

Presentation materials (NE_PRESENTATION) may need to be updated from time to time. They are placed in order to match the booklet. The training manager may make changes to the order, but Training Admin must keep the presentations up to date with personnel changes.

Booklet

Binding Machine Information

The booklet binding machine is located in the FC9 copy room 1.108B. It is a Rhin-O-Tuff HD-4170. It has a built-in hole-puncher and requires spiral coils (5:1 pitch). Spiral coils are purchased with an outside vendor, and the pricing will vary depending on the vendor.

Booklet Components

1. Ivory Card stock Front and Back pages (front page is printed, back page is blank)
   1. Custodial Training Book Cover
2. Three section cover pages (pastel color, printed). Placed after each notes page after the presentation end page.
   1. New Employee Orientation Cover Page
   2. Safety Orientation Cover Page
   3. OS1 Boot Camp Cover Page
3. Spiral Coil inserted to the left where holes are punched

New Hire Folder

New Hire Folders Information and File Management

The new hire folders are reusable, plastic, transparent blue folders. If the folders wear thin, new ones may be purchased on UT Market or for less on Amazon or other cost-efficient vendor. Do some research. These folders are returned to the Training Admin to process UTLearn credits and the contents are saved in the Training > Electronic Employee Files > Active Employees > (Employee File - created by Custodial Admin)

Active Employees Training Folder Contents:

New Hire Folder Components

1. New Employee Training Checklist (placed above all documents)
2. Permanent New Hire Packet:
   1. Custodial Services: Gifts, Food, and University Property Policy (2-sided - must be signed)
   2. Personal Identification Code (returned in a white "Confidential Envelope")
      1. Given to Senior Admin upon receipt (do not open)
   3. Unauthorized Leave Without Pay Policy (must be signed)
   4. Safety Shoes Acknowledgement (2-sided, acknowledgement on back)
   5. SDS Review (must be completed)
   6. Alarm Control Station Procedure Schematic (not returned)
   7. Alarm Control Station Procedure Acknowledgement (must be signed)
   8. AN Permit Parking Map (not returned)
   9. Lynda.com Pamphlet (must be folded, not returned)
   10. ETR Procedure (not returned)
3. Compliance Quizzes - employee must pass quiz for UTLearn credit
   1. CW 101 Introduction to the Compliance & Ethics Program at UT Austin
   2. CW 121 Sexual Misconduct Prevention
   3. CW 123 Equal Employment Opportunity (EEO)
   4. CW 170 Information Security Awareness
4. Sign for Name (White Cardstock)
5. White "Confidential" Envelope

Related articles

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  New Hire Booklets and Folders
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  New Hire
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