DEFINE – Commands
AL1 – Use EID to find Employment Status [such as: TA (Teaching Assistant), AI (Assistant Instructor), GRA (Graduate Research Assistant)]
FYA – For Your Approval – send to GLKNB (Kamar)
NOT – Write notes within Document. Once you hit “Return”, typing is saved and cannot be undone
PRT – Print (send to TID Printer 3760)
ROU – Shows where document has been routed
SEA – Search/retrieve
VER – Verify (Check to see if anything is missing/needs to be changed)
VE5 – Travel authorization/setup – need RTA (Request for Travel Authorization)
VE6 – To make travel changes (change in destination and/or dates)
VPM – Voucher Payment Menu (11 commands in DEFINE)
VP1 – Purchase Order Voucher Payment - Include PO #; use “Goods Received” stamp, then sign
VP2 – Service Voucher Payment – use “Goods Received” stamp; sign
VP5 – Travel Voucher Payment
VP6 – Centrally Billed Travel Voucher Payment
VP7 – Pro Card Voucher Payment
VPE – Entertainment Voucher Payment (meals, receptions, flowers, invitations, etc.) Official Occasion Expense Form (OOEF) required – Need a signature on receipt; then, use “Invoice Received” stamp, sign, & date.
GB1 – General Budget/Account information – to whom account belongs; Free & Pool Balances
GB2 – Account Information – Expend, Income, Total
GGM – Menu, Functions (6) - GG1, GG3, GG4, GG8, GG9, GGV
GG1 – Travel – Maximum State Allowances --- State
GG3 – Vendor Addresses – Name Order --- Vendor Name (to obtain EID)
GG4 – Vendor Addresses – by UT EID --- VID or UT EID
GG5 – Unit Codes – Unit Code Order --- Unit Code
GG6 – Unit Codes – “Reports To” Listing --- Unit Code
GG7 – Unit Heads – List of Unit Codes
GG8 – Object Codes – Code Order --- Object Code
GG9 – Object Codes – Keyword Order --- Keyword
GGV – Vendor ID Request Document – Create Vendor ID (EID)
– APP – After create/edit vendor in DEFINE, type “APP” into the Action blank; document goes to Ramona Williams (Accounting VID) for approval
GGA – ACH Dept Entry Screen --- ACH Number
GGB – ACH Deposits by Dept Prefix --- ACH Number
GTM – Menu, Transaction Types (12 commands in DEFINE) - by Acct/Date, Voucher, Encumbrance #, DTN, Document ID, Invoice #, Acct/Object Code, Vender ID, Acct/Process Date, Check # or Warrant, Client Key, Acct/Date–all entries
GT1 – Type account number into “miscellaneous” section; click “enter” [shows current month; change month (at top right) to research further back]
GT9 – Type in vendor EID. Check Doc/RTA numbers to search whether it’s been paid
MMM – Menu, Module/Other Terms (13 commands in DEFINE)
- EMM: Employee Information Menu
- GMM: General Accounting Information
- HMM: On-line Help Module
- PMM: Purchasing Module
- UMM: Office Management & Document Routing
- VMM: Voucher Processing Module
P1 – Pool (or linked)
SS1 – Travel Awards
SS2 – Scholarships (taxable income)
SS3 – Apply Tuition Reduction Benefit (FRMS link in UT Direct)
TRB – TA (Teaching Assistant), AI (Assistant Instructor), GRA (Graduate Research Assistant)
- Create in FRMS
- Use: GLCREATOR