DEFINE β Commands
AL1 β Use EID to find Employment Status [such as: TA (Teaching Assistant), AI (Assistant Instructor), GRA (Graduate Research Assistant)]
FYA β For Your Approval β send to GLKNB (Kamar)
NOT β Write notes within Document. Once you hit βReturnβ, typing is saved and cannot be undone
PRT β Print (send to TID Printer 3760)
ROU β Shows where document has been routed
SEA β Search/retrieve
VER β Verify (Check to see if anything is missing/needs to be changed)
VE5 β Travel authorization/setup β need RTA (Request for Travel Authorization)
VE6 β To make travel changes (change in destination and/or dates)
VPM β Voucher Payment Menu (11 commands in DEFINE)
VP1 β Purchase Order Voucher Payment - Include PO #; use βGoods Receivedβ stamp, then sign
VP2 β Service Voucher Payment β use βGoods Receivedβ stamp; sign
VP5 β Travel Voucher Payment
VP6 β Centrally Billed Travel Voucher Payment
VP7 β Pro Card Voucher Payment
VPE β Entertainment Voucher Payment (meals, receptions, flowers, invitations, etc.) Official Occasion Expense Form (OOEF) required β Need a signature on receipt; then, use βInvoice Receivedβ stamp, sign, & date.
GB1 β General Budget/Account information β to whom account belongs; Free & Pool Balances
GB2 β Account Information β Expend, Income, Total
GGM β Menu, Functions (6) - GG1, GG3, GG4, GG8, GG9, GGV
GG1 β Travel β Maximum State AllowancesΒ Β Β Β Β Β ---Β Β Β Β Β Β Β State
GG3 β Vendor Addresses β Name Order Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β Vendor Name (to obtain EID)
GG4 β Vendor Addresses β by UT EIDΒ Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β VID or UT EIDΒ Β Β Β Β Β Β Β Β
GG5 β Unit Codes β Unit Code OrderΒ Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β Unit Code
GG6 β Unit Codes β βReports Toβ ListingΒ Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β Unit Code
GG7 β Unit Heads β List of Unit Codes
GG8 β Object Codes β Code OrderΒ Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β Object Code
GG9 β Object Codes β Keyword OrderΒ Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β Keyword
GGV β Vendor ID Request Document β Create Vendor ID (EID)
Β Β Β Β Β Β Β Β Β Β Β β APP β After create/edit vendor in DEFINE, type βAPPβ into the Action blank; document goes to Ramona Williams (Accounting VID) for approval
GGA β ACH Dept Entry ScreenΒ Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β ACH Number
GGB β ACH Deposits by Dept PrefixΒ Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β Β ---Β Β Β Β Β Β Β ACH Number
GTM β Menu, Transaction Types (12 commands in DEFINE) - by Acct/Date, Voucher, Encumbrance #, DTN, Document ID, Invoice #, Acct/Object Code, Vender ID, Acct/Process Date, Check # or Warrant, Client Key, Acct/Dateβall entries
GT1 β Type account number into βmiscellaneousβ section; click βenterβ [shows current month; change month (at top right) to research further back]
GT9 β Type in vendor EID. Check Doc/RTA numbers to search whether itβs been paid
MMM β Menu, Module/Other Terms (13 commands in DEFINE)
- EMM: Employee Information Menu
- GMM: General Accounting Information
- HMM: On-line Help Module
- PMM: Purchasing Module
- UMM: Office Management & Document Routing
- VMM: Voucher Processing Module
P1 β Pool (or linked)
SS1 β Travel Awards
SS2 β Scholarships (taxable income)
SS3 β Apply Tuition Reduction Benefit (FRMS link in UT Direct)
TRB β TA (Teaching Assistant), AI (Assistant Instructor), GRA (Graduate Research Assistant)
- Create in FRMS
- Use: GLCREATOR