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How do I fill out an OOEF?

How do I fill out an OOEF?

Owned by Motta-Mena, Javier
Last updated: May 17, 2021

An OOEF is required when a University account is being used to pay for catered meals, refreshments, flowers, or other similar expenses for official occasions. For most TxEEE staff members, filling out an OOEF will be in the context of paying for food for a course, meeting, or special event.

The official University policy is located here.


Step-by-step guide

 Where do I find the OOEF template?

  1. Go to the Helpful Forms & Lists folder on the CLEE shared drive

  2. Open the Forms - Accounting folder and then open the OOEF template, titled frm OOEF
 What fields should I fill out?
  1. Fill out the following fields located at the top of the form, as shown in Figure 1 below
    1. Account to be charged: this should be a 10-digit account number
    2. Form prepared by: enter your name or EID
    3. Location/Place: where the food is being served
    4. Date of Event
  2. Fill out the next











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