Finding Aid

Description for the born-digital Volz & Associates, Inc. collection comes in two parts: the EAD finding and and an Excel document.

I. EAD Finding Aid
See image below for detailed information on levels and coding for the VOH collection.

The collection is divided into three series: Projects, Collections Assessment for Preservation (CAP), and Office Files.

For Projects and CAPs, files are ordered by building. Create a standardized name for the building (i.e, All Saints' Episcopal Church or Johns-Hamilton Building). This standardized name will replace other names used to describe the building in original metadata (such as All-Saints or 716 Congress).

For disk-level description, the unit title is this standardized name followed by any additional information from either the physical disk or the disk image (All Saints' Episcopal Church: Specifications - Slate Shingles).

Pull extent and date range information from the CCA Tools description.csv.

For disks that have multiple projects/buildings, a separate entry is made for each building. The total extent and date range are used for each entry, but when counted for the series total or collection size, the disk is only counted once. (If a disk that is 30 digital files and 15 MB and dates from 2005-2007 has information for both All Saints' Episcopal Church and Johns-Hamilton Building, individual entries are made under both subseries. The entries both say that they are 30 digital files, 15 MB, and range from 2005-2007. However, when the Series A extent total is calculated, the disk is only included once.)

II. Excel Document

This document is a supplementary finding aid that provides additional detail for patrons. There are 3 sheets, 1 for each series, with 11 columns: Project Name, Project Description, Location, State, Date, Item Type, Item Number, Item Extent, Digital File Types, Separated Material, and File Tree.

Most of this information is taken from the processing log and CCA Tools description.csv.

Project Name, Project Description, Item Number, and Item Extent mirror information found in the EAD finding aid. Project Description is the field used to denote restricted materials.

Location and State should be labeled when identifiable. Occasionally, elusive information can be found by scanning documents in Autopsy.

Date contains only the year(s).

Item Type is "Digital" for all born-digital materials.

Digital File Types are pulled from the description.csv file.

Separated Material notes items moved to the analog collection (mostly contact sheets).

File Tree contains the file trees for disks. File trees are generated as text files during CCA Tools analysis. In Excel, go to Insert>Object>Microsoft Word Document. Check "Display as Icon." Copy and paste the file tree into the Word document. For any items with the same disk number, instead of inserting the tree again, highlight the box gray and write "See /cell where document is located/" (i.e, "See M60). For items in later sheets, mark that the tree is on another sheet (i.e, "See "Construction," M60").

This file is embedded in the EAD Finding Aid and should be updated to reflect any changes to the collection.