Michelle Belisle - Senior Administrative Associate

mbelisle@austin.utexas.edu

(512) 232-7978

General Duties:

• Serve as backup to the Financial Manager
• Answer general accounting inquiries and clarify procedures
• Assist FA with monthly closeout.  Organize necessary paperwork, verify charges in DEFINE, and research documentation.  Forward to FA for review and final approval.
• Maintain finance documents in accordance with UT guidelines; files, server-scanned documents, fiscal year clean up
• Maintain vendor files and direct bill or house accounts
• Create and track various financial documents: vendor and guest payments, travel reimbursement, student reimbursement, and IDT corrections.
• Process travel authorizations for staff, faculty, students
• Process Faculty Travel Grant applications and Cash Advance requests for travel
• Coordinate travel reimbursement and payments for guests with Guest Artist Liaison
• Provide additional accounting assistance for DFS, ABT, NWF, ACDFA, MFA Showcase
• Review paper form requests for accuracy and information before routing to FA for review and approval
• Process non-gift deposits
• Attend COFA BAG meetings

• Serve with Technology Liaison as Department EID contact and DPUSER
  
  

Purchasing:

• Serve as the purchasing contact and buyer for the department
• Access Point Plus and FRMS to process purchasing requests
• Maintain and reconcile the department procard
• Work with UT Purchasing on T&D specific and specialized purchases
• Stay current with purchasing programs and training
• Coordinate computer/software purchases with department IT contact and COFA IT; coordinate ITAC related purchases with A/V; research best price options for major purchases not facilitated by UT
• Assist department Inventory contact by providing documentation for tagging T&D items and assist in researching inventory items on as needed basis

New Faculty Hires:

• Maintain record copy of official new hire paperwork and RAR documents
• Assist new hires with relocation services and reimbursements, travel and research monies
• Coordinate computer purchase with department IT contact.