When ordering business cards online, follow these formatting guidelines. If you have questions, contact EM-Payments. 

Name

• The name you use professionally, including (if desired) any generational titles
• May include post-nominal letters to indicate an advanced degree; follow abbreviation styles published at The Texas Brand
• Avoid commas before a generational title, but include them before other post-nominal letters
• Initials, when used, should be followed by a period to denote the abbreviation

Correct:

• John P. Smith Jr.
• A.J. Miller, M.S.I.S.
• Anne Coates
• Sarah Parker, Ph.D.

Incorrect:

• Allison K Thompson
• Jan Tuttle, B.A.
• Tom Kelly, MSIS
• David Edward, III

Title

• Your official title
• May substitute a working title with permission from the immediate supervisor
• Do not include internal notations, e.g. Informational Writer III
• Avoid abbreviations when possible

Correct:

• Assistant Director of Admissions
• Program Coordinator
• Admissions Counselor 

Incorrect:

• Asst. Director of Admissions
• Admissions Counselor II

Spanish-Speaker Notation – “Hablo español.”

• Include only with permission of your immediate supervisor and if you are comfortable conversing in Spanish about admissions topics
• Because the standard business card templates do not include a field for this information, add to the title field, separated by a pipe character
• Capitalize and punctuate appropriately

Correct:

• Financial Aid Counselor | Hablo español.

Incorrect:

• Financial Aid Counselor, Hablo español.
• Financial Aid Counselor | hablo espanol
• Admissions Counselor | Se habla español.

Department Name

• Use the official name of the office to which you report
• Do not shorten or abbreviate
• Capitalize appropriately
• Avoid use of any unnecessary article

Correct:

• Office of Admissions

Incorrect:

• Office of admissions
• The Office of Admissions
• Texas Admissions

Secondary Department Name

• Use only for recognized secondary departments, not for teams, committees or affinity groups
• Avoid abbreviations and unnecessary articles
• Not required when there is no appropriate secondary department name.

Correct:

• Houston Admissions Center
• West Texas Admissions Center

Incorrect:

• The Dallas Admissions Center
• Marketing and Communications Team

Address

• On-Campus Staff: Use P.O. Box 8058
• Off-Campus Staff: Use the mailing address of your center or primary office
• When possible, include a nine-digit ZIP code
• Abbreviate in accordance with the guidelines at The Texas Brand
• Do not include a campus mail code

Correct:

• P.O. Box 8058
  Austin, TX 78713-8058
• 10801 Gateway Blvd. West, Ste. 300
  El Paso, TX 79935-4924

Incorrect:

• P.O. Box 8058, M0700
  Austin, TX 78713-8058
• 10801 Gateway Boulevard West, Suite 300
  El Paso, TX 79935-4924

Office Phone

• Include all 10 digits, separated as appropriate by hyphens
• Do not use periods or parentheses

Correct:

• 512-555-5555

Incorrect:

• 512.555.5555
• (512) 555-5555

Fax Number

• Inclusion is optional
• If listed, format as above

Cellular Phone

• Inclusion is optional
• If listed, format as above

Email Address

• Your official university address or a preferred alias
• Do not include capital letters

Correct:

• john.smith@austin.utexas.edu
• johnsmith@utexas.edu

Incorrect:

• John.Smith@austin.utexas.edu

Website

• Use admissions.utexas.edu
• GIAC staff who work primarily with graduate students may substitute admissions.utexas.edu/graduate
• Avoid capital letters
• Do not include http:// or www. notations

Correct:

• admissions.utexas.edu
• admissions.utexas.edu/graduate

Incorrect:

...