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note: sanchez (SZB) is lovely building but does NOT have computers in rooms. if ; some rooms have equipped technology and embedded computer (296, 278), but other rooms do still require you to bring your own computer/dongle. If adding sg there, make sure preceptors know to bring their own laptop to take attendance/collect on sheet of paper.
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Weekly planning meetings can certainly take place in classrooms reserved through the registrar (http://registrar.utexas.edu/staff/rooms), but for convenience consider finding a room in the same building as the professor. Below is a listing of contact people for some of the science building hubs.
To check if a room is ours: On the scheduling system (https://utdirect.utexas.edu/nrrooms/rrs_mm.WBX), I use the ‘View Room Schedules’ for ‘List Semester Long events’. Then when I’ve entered in the room number and semester, the confirmation codes are listed on the right side (as well as at the top of the details page)!
NHB/NMS/WEL 
check this calendar then email below
https://www.biosci.utexas.edu/reservations/
general first: MBS Front Desk <mbsfrontdesk@gmail.com> for NMS, MBB
We'd be more than happy to take care of that reservation for you. The link below contains the schedule for the year for every room in MBB. Please find the room and time that works best for you, and let us know so we can book that for you.
for NHB (seminar rooms for graduate needs only): Brittany Curtis
brittany.curtis@austin.utexas.edu.
Patterson (PAT)
email Theresa Barnes (barnes@austin.utexas.edu)
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http://www.cm.utexas.edu/
Dept > rm reservations
Jessica is the nice lady that fields emails to
For Welch Hall conference rooms please send an email to conferencerooms@cm.utexas.edu with your name, email address, event name, room number, date and time. You will receive a confirmation email once the reservation has been finalized.
note WEL will be closed for renovations for the fa17-sp18 academic year
WEL library: http://www.lib.utexas.edu/d7/chem/roombook
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Painter (PAI)
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If you are looking for space on the 10th floor for undergraduate student study sessions you’ll have to talk to Daniella Kaufman, dkaufman@austin.utexas.edu
If this doesn’t work out, then you can contact Jenny Ann Eskew, jennyann@austin.utexas.edu, to see if there is classroom availability for your group.
key needs to be checked out immediately before/returned immediately after from staff
BUR
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"I need to go over some of the ground rules about this room. We have a key that needs to be signed out each time and returned promptly since there is a class following Dr. Chan’s meeting. There is a class in that room from 10:00 to 11:00, so, the key cannot be picked up early AND we do not want people handing the key off to each other, especially people who are outside of our department. The classroom must remain fully locked (i.e. the deadbolt engaged) when not in use (we had a few technology thefts when we first moved into BUR and Liberal Arts has since insisted that we make sure the classroom, along with 234, fully locked when not in use)."
Hackerman (NHB) and BIO 214
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cc: Kathy Pantalion at kpantalion@mail.clm.utexas.edu
http://calendar.cm.utexas.edu/
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NHB 5.510 Corner Conference Room
Capacity: 8
ICMB for rooms in MBB
Phone: (512) 471-1156
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Note: building doors do LOCK at 5pm and anyone not in will not be able to gain access
RLM
for Math: Tan Thai <tanthai@math.utexas.edu>
for physics: Kelly McCoy at k.mccoy@austin.utexas.edu
CBA
try: jeannie.boylan@mccombs.utexas.edu
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for PLUS SSW room res
Reservations end on the last class day, so finals-related study groups need to be booked individually. Say "extended office hours" to the Registrar."
School of Nursing (SON)
The email is ss@nursing
jmorriss@nursing.utexas.edu & the person to ask for is
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Jeanne Morriss.
(backup: Nursing Student Services <ss@nursing.utexas.edu>)
from Canvas page for GPC/registrar:
Requests for Future Semesters
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Summer requests - processed in early-May
Special Reservations on No Class Days and Final Exam Days
There are restrictions on what can be scheduled in general purpose classrooms on the no class days preceding final exams and on final exam days themselves. No class days and final exam days are listed in the University academic calendar. Final exam days are also posted in the Index of exam times. The final exam schedule is published about four weeks before the end of the semester and is subject to change. Please submit future final exam day event requests via e-mail. Requests will be held in a queue to be processed after final exams are scheduled.
Due to conflicts arising from special reservation holders refusing to defer to exam holders in recent semesters, special reservations in between exam periods are now scheduled with 15 minute buffers preceding and following final exam periods. For example, extended office hours scheduled in between final exam period 1 (9:00am-12:00pm) and final exam period 2 (2:00pm-5:00pm) would be scheduled from 12:15pm-1:45pm.
Dead Days or Reading Days |
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Cannot Schedule: class related activity, final exams, paper turn-ins | Can Schedule: office hours, exam reviews, study groups, student organization meetings (quiet events) |
Final Exam Days |
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Cannot Schedule: paper turn-ins, student organization events, GPCs to grade exams, exam reviews | Can Schedule: extended office hours, SSD exam accommodations, dissertation defenses (within three hour exam period) |
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University final exam policies can be found online on the Registrar Final exam policies page (Links to an external site.). This information is also published online in the University Catalog (Links to an external site.).