Room Reservation Oddballs

General room res (see also scheduling study groups)

plan for ~15-18 classrooms Sun-Wed, fewer on Thurs (12) if supporting ~20 courses.

popular rooms to reserve include: all on 6 pack (MEZ/PAR), JES, GAR–great for chalkboards.  Make sure all have movable chairs and computer in room!

screen: south mall, JES, CLA during time slots

note: sanchez (SZB) is lovely building; some rooms have equipped technology and embedded computer (296, 278), but other rooms do still require you to bring your own computer/dongle.  If adding sg there, make sure preceptors know to bring their own laptop to take attendance/collect on sheet of paper.

Weekly planning meetings can certainly take place in classrooms reserved through the registrar (http://registrar.utexas.edu/staff/rooms), but for convenience consider finding a room in the same building as the professor.  Below is a listing of contact people for some of the science building hubs.

To check if a room is ours: On the scheduling system (https://utdirect.utexas.edu/nrrooms/rrs_mm.WBX), I use the ‘View Room Schedules’ for ‘List Semester Long events’.  Then when I’ve entered in the room number and semester, the confirmation codes are listed on the right side (as well as at the top of the details page)!

NHB/NMS/WEL 

check this calendar then email below 

https://www.biosci.utexas.edu/reservations/

general first: MBS Front Desk <mbsfrontdesk@gmail.com> for NMS, MBB

We'd be more than happy to take care of that reservation for you. The link below contains the schedule for the year for every room in MBB. Please find the room and time that works best for you, and let us know so we can book that for you. 

for NHB (seminar rooms for graduate needs only): Brittany Curtis

 brittany.curtis@austin.utexas.edu.

Patterson (PAT)

email Theresa Barnes (barnes@austin.utexas.edu)

Calendar at:

http://www.biosci.utexas.edu/ib/room-reservations.aspx

Welch (rooms sized 8-231)

note: for the exclusive use of the Department of Chemistry and Biochemistry faculty

double check prof home dept.  this does NOT include Biology instruction!

NOTE: WEL will be closed for renovations FA17-FA19 (at least!)

http://www.cm.utexas.edu/

Dept > rm reservations

Jessica is the nice lady that fields emails to

For Welch Hall conference rooms please send an email to conferencerooms@cm.utexas.edu with your name, email address, event name, room number, date and time. You will receive a confirmation email once the reservation has been finalized.

note WEL will be closed for renovations for the fa17-sp18 academic year

WEL library: http://www.lib.utexas.edu/d7/chem/roombook

Painter (PAI)

 honors@cns.utexas.edu

(Adrianne Chacon and Miriam Pashby)

PAI 5.33 fits 25

 PAI 5.39 fits max 49

BRB

joanna.drake@austin.utexas.edu

include room capacity, day, time, throughout semester

BEL

If you are looking for space on the 10th floor for undergraduate student study sessions you’ll have to talk to Daniella Kaufman, dkaufman@austin.utexas.edu

If this doesn’t work out, then you can contact Jenny Ann Eskew, jennyann@austin.utexas.edu, to see if there is classroom availability for your group.

key needs to be checked out immediately before/returned immediately after from staff

BUR

http://www.utexas.edu/cola/laits/building_services/liberal-arts-building/room-reservations/acceptable-use-policy.php

jamie_bowman@austin.utexas.edu

male, willing to reserve for non COLA situations, but...faculty must pick up from him in BUR 336 and return right after, locking inbetween

"I need to go over some of the ground rules about this room. We have a key that needs to be signed out each time and returned promptly since there is a class following Dr. Chan’s meeting. There is a class in that room from 10:00 to 11:00, so, the key cannot be picked up early AND we do not want people handing the key off to each other, especially people who are outside of our department. The classroom must remain fully locked (i.e. the deadbolt engaged) when not in use (we had a few technology thefts when we first moved into BUR and Liberal Arts has since insisted that we make sure the classroom, along with 234, fully locked when not in use)."

Hackerman (NHB) and BIO 214

Krystal H Phu at krystal@mail.clm.utexas.edu for NHB 2.402 seats 10 people (and other 3rd floor NHB)

cc: Kathy Pantalion at kpantalion@mail.clm.utexas.edu

http://calendar.cm.utexas.edu/

NHB 5.202 Large Organic Conference Room
Capacity: 30 - Media: projector and screen

NHB 5.510 Corner Conference Room
Capacity: 8

ICMB for rooms in MBB

Phone: (512) 471-1156

MBB Room Reservations

mbsworkstudies@utlists.utexas.edu

several conference rooms ~15, and large.

Note: building doors do LOCK at 5pm and anyone not in will not be able to gain access

RLM

for Math: Tan Thai <tanthai@math.utexas.edu>

for physics:  Kelly McCoy at k.mccoy@austin.utexas.edu

CBA

try: jeannie.boylan@mccombs.utexas.edu

Ms. Boylan

SSW

school of social work rooms cannot be reserved

if need specific room info, contact

JULIE W CUNNIFF
jcunniff@austin.utexas.edu
512-471-0562

profs contact:

E. Suzanne Ewing

seb@austin.utexas.edu

for PLUS SSW room res

Reservations end on the last class day, so finals-related study groups need to be booked individually. Say "extended office hours" to the Registrar."

School of Nursing (SON)

The email is 

jmorriss@nursing.utexas.edu & the person to ask for is Jeanne Morriss. 

(backup: Nursing Student Services <ss@nursing.utexas.edu>)

from Canvas page for GPC/registrar:

Requests for Future Semesters

Requests for room reservations for future semesters need to be submitted via e-mail. It is never too early to submit a room reservation request. Future requests will be placed into a queue and processed in the order received.

In general, future semesters are processed in the times listed below.

Fall requests - processed in mid-July

Spring requests - processed in late November 

Summer requests - processed in early-May

Special Reservations on No Class Days and Final Exam Days

There are restrictions on what can be scheduled in general purpose classrooms on the no class days preceding final exams and on final exam days themselves. No class days and final exam days are listed in the University academic calendar.  Final exam days are also posted in the Index of exam times.  The final exam schedule is published about four weeks before the end of the semester and is subject to change. Please submit future final exam day event requests via e-mail. Requests will be held in a queue to be processed after final exams are scheduled.

Due to conflicts arising from special reservation holders refusing to defer to exam holders in recent semesters, special reservations in between exam periods are now scheduled with 15 minute buffers preceding and following final exam periods. For example, extended office hours scheduled in between final exam period 1 (9:00am-12:00pm) and final exam period 2 (2:00pm-5:00pm) would be scheduled from 12:15pm-1:45pm. 

University final exam policies can be found online on the Registrar Final exam policies page (Links to an external site.) . This information is also published online in the University Catalog (Links to an external site.) .