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LAITS also has a guide for this process.

Scheduling the Meeting via the Desktop App

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• Expand the Advanced options
  • Select your preferences
  • We recommend muting participants upon entry
  • Leave 'allow participant share' disabled, un
  • For more information about Recording your Meetings, please visit Recording a Meeting
  • If you have a TA or another user helping with the meeting, you can assign them as an Alternative host
    • Alternative hosts must be entered in the "EID e-mail" format (example: TheirEID@eid.utexas.edu)
• Click Save

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• The Meeting invite will open in an Outlook window
  • Add Attendee's email addresses in the To field and then Send
  • The first two highlighted items are the Meeting URL, they are a quick way for an Attendee to launch the Desktop App and automatically join your Meeting
  • The third highlighted item is the Meeting ID. This is entered into the matching field in the Desktop App's Join window
  • When viewing the invite on a mobile device, Attendees can click on the One tap mobile shortcuts or the Dial by your location numbers

• There are two ways to access the invite information within the Desktop App
• On the scheduled day of the meeting, go to the Home screen and click the ellipses next to the Meeting title
  • Click Copy Invitation

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• You can also access this information by clicking on the Meeting title
  • This will open the Meetings tab and display details about the Meeting
  • Click either the Copy Invitation button or Show Meeting Invitation if you need to view the information

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• On the scheduled day of the meeting, go to the Home screen and click the ellipses next to the Meeting title
  • Click Copy Invitation

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You are now ready to Host a Meeting!