Sometimes the preceptors selected are unable to fulfill their duties as a study group facilitator, have over committed for the semester, has a scheduling conflict, or otherwise wants out. If this happens, please know that this is a natural occurrence of the program, and reflects nothing about your leadership skills or qualities. Follow the following steps if this happens:
1) talk with the preceptor, if there is a scheduling conflict and they want to stay in the program, see if other preceptors are flexible with study group times and work with them to stay involved. If it is clear that they do not want to continue, please ask them to complete the preceptor exit survey at https://utexas.qualtrics.com/SE/?SID=SV_dp3pzcam5Wkt7fL
If they mention they're leaving because of being over committed, please ask
*What other commitments do you have this semester (if leaving because of over committed)?
2) email attendance permissions guru Alex Ryden (alexryden@utexas.edu) and Leta, asking them to remove given preceptor from prof's attendance tab and update records. If study groups need to be renegotiated/condensed/times moved, also include that information and copy attendance overlord Alex Ryden (alexryden@utexas.edu).
3) if needed, look at attendance rosters and select another student you'd like to offer preceptorship to; let Leta know.