Purchasing Guidance

Placing Lab Orders

Open your lab's Order Form to add the item(s) you'd like to request (order form sample below).

For each line item (row), input your EID - the form won't route properly if missing.

Add all other necessary info.  Note that Date Needed means the date by which your item should be delivered if an urgent order.

• Please don't expect next-day deliveries for orders placed in the afternoon.  Place urgent, next-day deliveries no later than 9 a.m.

For Amazon orders, add the ASIN number (found in the Product Information section of the Amazon page) in the Part Number field.

Add account to be used (select from the drop-down menu) for each line item (row).  Check with your lab manager or supervisor if unknown.

To submit your request, select "New" from the Order Status field for each line item (row) and click on the Save icon to the left of the Printer icon (upper left).

Once saved, the Save icon will grey out and you can exit the order form.

Please note - selecting "New" in the Order Status field triggers the order submission, so don't select "New" until you're ready to submit.

Order Form Sample

Order Form Attachments

If requesting items that require a purchase order, please enter the items from your quote into the Order Form and then attach the quote to to the left of the first line item (row).

• Drag your file to the left of the row to attach.

If you've made a ProCard purchase, please enter your item(s) in your lab's Order Form and upload your receipt by dragging your PDF receipt to the left of the line item (row).

ProCard Disallowed Purchases

Some items may not be purchased via ProCard and need to be processed instead via purchase order.

• Please see disallowed ProCard purchase list.

Reimbursements

If you've made an allowable, out-of-pocket (non-travel) expense and are requesting reimbursement, please enter your item(s) in your lab's Order Form and upload your receipt by dragging your PDF receipt to the left of the line item (row).

If you're requesting reimbursement for a Neuroscience, CLM, or INS entertainment expense (such as a dinner or lunch), please enter your item(s) to the NEUR, CLAM (CLM), or INEU (INS) Order Form.

Note:  "Entertainment and Official Occasion Reimbursements" must serve a business purpose.  An Official Occasion Expense Form (OOEF) must be pre-approved by the department.  

Entertainment Expense Limits

• Average of $100 per person including food, alcohol, tax, and gratuity.
• Gratuities must not exceed 20 percent of the bill subtotal before sales tax.

Disallowed Reimbursement List

Some items are not considered reimbursable expenses and may be rejected.

• Please see general allowed and disallowed reimbursement list.