| Time | Item | Who | Notes |
|---|
| Archival Collection Mnagement Systems Eval - DAS Webinar | Beth/Donna/Carla | - PCL will host a viewing of the webinar, TexClass
- Jan Haney - contact HR and give them our information so we can be included on the list for future webinars
- Share webinar info with iSchoolers
|
| | ADMS Proposal Working Group Update | Esther/Paloma/Jessi/Carla | - Getting "total cost" of implmentation for ADMS
- Asking around for:
- staff hours
- hosting costs (PCL v. ITS v. Lyrasis)
- Check out the new posts from Northwest Digital Archives on their upcoming pilot
- they have preliminary numbers
- testing several different implementation scenarios
- AS - there is no consortia membership level so we need to investigate what is possible
- Ask Ladd if he has numbers for maintenance/staff numbers from the AS test instance that we can use
- There is a SAA group for archival system management systems - we might want to check how far along the documentation for ArchivesSpace
- Integration with other systems
|
| | Architecture update | | - Architecture Librarian hiring process is underway
- Beth on Strategic Initiative for Digital Curation
- Islandora Working Group
- Full day Islandora training in conjunction with TCDL
- Working on getting assets into DPLA through the Portal
- Looking at differences in prepping assets for DPLA v, TAMI v.
- 4000 images - XML ready-to-go to DPLA
|
| | Amanda | | - Amanda came in 2002
- from hand encoding to AT (past 5 years)
- They migrated all of their data to their AS test instance from disparate sources:
- entered in accession records by hand
- everything they wanted to migrate was in AT
- the migration path from AT to AS is robust
- it took about 8-10 hours for the migration script to run
- it wasn't perfect (Ex. scope and content multi-paragraph formatting didn't always translate) but it did migrate over
- importing the xml files you already have shouldn't be too bad
- they did the hand entry into AT over a series of months - the head of the department did the manually data entry to dump additional context knowledge into the record
- one of the reporting features of AT and other ADMS is to sort by finding aid status
- controlled access terms - before getting material into AT, they had all these legacy files with terms all over teh place - in the system they can see all variations and merge on an authoriative version
- AS and AT don't connect to online authorities yet - there is an AS plugin for LCNAF but they aren't working right now
- they haven't used the DR api yet, but they are testing with some digital objects within AS collections -
- not a digital asset management system - you can see the image if you give the full filepath to the asset in DSpace
- DSpace is their trusted digital repository - curation, authoritative metadata, etc.
- whatever they have in archivesspace as a digital object is a pointer to the DSpace instance
- the surprising thing was: they wanted to be members to access documentation, they paid and started testing. when they went to reference the documentation they found that it wasn't ready for prime time
- AS came to Rice to do their basics workshops to fill in the gaps of the documentation
- Amanda's evaluation process:
- they showed IT that they had researched AtoM, ArchivesSpace or XTF
- they looked at AtoM but the US presence wasn't big enough
- Search for collection names gives you everything including folder titles
- the workshop doesn't cover Solr configuration
- tech support - you will get an answer, they have had a positive experience with internal IT support
- there is an underlying assumption that there will be an IT staff to interpret/translate whatever comes back
- they will host internally
- internally they did some UI and discoverable metadata feild changes
- estimated time IT spent on the cutomizations - less than a day BUT getting familiar enough with the system to know what and where to make changes - that takes time/getting familiar with Ruby on Rails
- for installation and configuration on internal servers - couple of hours or days depending on how familiar you are with the software and the language its written in
- one thing they want to do is allow folks to download a PDF finding aid that is formatted in a more intuitive way
- it could use some usability testing - labeling of buttons that export in different formats was EAD->XML
- preview functionality - you can see your container list laid out with box and folder numbers at the top of the collection. in terms of final PDF-style preview would require you to make it live real quick - export on user side
- it would be a pain but they have a stylesheet that they are using to clean up the XML that is exported from ArchivesSpace
- it exports schema-compliant EAD but TARO only takes DTD compliant EAD so we would have to backtrack the EAD to DTD compliance
- ArchivesSpace - it wouldn't hurt to wait on that but also needing to do something
- it wasn't time, it was "here are the value adds from using this systems", focusing on functionality that doesn't exist outside of the system
- systematic edits
- bird-eye view/reporting
- marc record creation - AS exports MARC XML and they now provide that marc xml to the catalogers and they create a marc record out of it (this model Amanda estimates to be a 50% increase in speed in terms fo creating MARC records
- she does have to delete one of the scopecontent/abstract feilds
- she wouldn't trade her added value functionality now
- there are user defined fields for stuff it doesn' naively track
|
| | postmortem | | - how do we get all or at least most of the oher UT repositories onboard
- Starck - Brent
- Life Sciences library
- check out the UT Collection book project for a list of repositories
- Texas State - what is there plan
- money - staffing - training - sustainability
- questions to amanda - what kinds of administrative reporting can be exported from
|
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