2014-11-19 Meeting notes ADWG

Date

19 Nov 2014

Attendees

Agenda

Housekeeping
- Discuss last meeting of the semester (Dec. 10th)
- Setting a reoccurring time for the spring semester
- Discuss possible informal working sessions prior to winter break
- Who do we want to invite to speak next semester?
Quick look at the evaluation Matrix for Archival Management Systems
Recap of the presentations - How do they measure up to existing needs?
Possibly following up with Dan from Artefactual to answer questions
- How do you determine the pricing for customizations and sponsored development?
- Can you discuss the crowd-funding model in which multiple repositories can share the cost of a sponsored customization?
- Can you discuss the pricing for systems support?
- What does the current roadmap look like for the next few releases - will MARC export be included in the next release?
- What about EAD3? Has your team already started planning for a new implementation of that?
- World Bank mentioned customizing Atom with an expanded collection tree-view to show users where they are in the hierarchy. Will these sorts of individual customizations make it into broader release?
- Can you talk about Artefactual's current capacity for development support and technical documentation compared to growing demand? Are there plans to ramp up staffing/support resources?
Next steps

Discussion items

Item	Who	Notes
Dan responded to questions	Paloma/Esther/Jessi	Permissions for viewing and editing over multi-repository instance Some of the modules don't work for multi-respository instance Physical storage Accessions We would see everything that other repositories are creating in terms of accessions and physical storage
Pulling the numbers together
Check in with the Northwest Digital Archives	Jessica/Jessi	Contact them before the Christmas break Create the page for the questions for the NWDA
Other thoughts	Carla	More responsive to making changes Finding the documentation was difficult You have to be concerned about who sees the documentation
Housekeeping	Everyone	Let's think about doing next semester in the workday - still on Wednesday - send out a Doodle Think about doing it too frequently Membership getting light on the bi-monthly meeting We need to check for conflicts with other working groups on campus Might be good before or at the December meeting Might be good to put together a schedule/timeline so that people can see where the tasks are on the timeline Making sure there are time set aside for sharing
Questions about stuff with Mark		We are confused about the Portal to Texas History - do they only take stuff that is related to Texas history because we aren't Does everything that gets submitted to the Portal go to DPLA - What is the selection criteria for pushing the content to the DPLA Services that the Portal provides to repositories ArchivesGrid - are you planning on growing the role that you have in this larger ecosystem
Functional Requirements	Everyone	Perhaps we should be more specific in terms of what we mean for multiple respository an run the functional requirements by the Jessi is interested in contacting other people about their experiences with ArchivesSpace On the Orbis Cascade, the Archives Working Group, they have the contact into for a different person
Proposal	Everyone	Present the case to UT Libraries system Present the case to our directors Present the case to the Presidents Office HRC priorities in the strategic plan does not include archival description It would be good to put the proposal together and work on getting something in place so that if it is vetted, HRC might look into it
Migration		Need to look for blog posts on people's experience migrating
Contacts		Ask Anne-Marie about inheritance
Other topics we want to cover in the Spring		EAC-CPF Mabye invite the guy from Xece How do you work with it or implement it in another contact besides the Numesmatic Society Yale and Harvard Pilot for EAC-CPF California Digital Library - the project for the EAC-CPF (monetary processing metrics) Brown University - another project connecting the dots Is there some minimal stuff - phased approach for priming ourselves for the creation of authority records Getting some eyes back on the description and needs of special collections on campus - ask Jennifer

Action items

Paloma and Jennifer white paper
Jessi and experiences using ArchivesSpace
Jessica will contact Dan
Carla will contact Northwest Digital Archives about their move from ArchivesSpace to AtoM