Annual Student Reviews

All doctoral and master’s students admitted to the Department of Biomedical Engineering (BME) are expected to maintain satisfactory progress toward their degree as determined by the Graduate Studies Committee (GSC) and the student’s supervisor. Satisfactory progress is defined as:

• fulfilling conditions placed on admission. 
• maintaining an overall graduate grade point average of at least 3.00.
• meeting requirements of the Graduate Studies Committee.
• making satisfactory progress in research.

The BME GSC formally reviews each student’s progress toward their degree and provides the outcome of its review in writing to the student and their supervisor. All PhD students are reviewed at the end of their second year in the program and annually thereafter. The qualifying exam serves as the annual review for first-year doctoral students. All master’s students are reviewed annually.

Milestones Agreement

The BME Milestones Agreement is reviewed and signed by all incoming graduate doctoral students and. Milestone completion serves as one metric to determine satisfactory academic progress. Failure to meet the expected time of achievement for each milestone may be considered failure to meet satisfactory progress, as determined by the GSC and the student’s supervisor.  

Teaching Assistant Requirement

All BME doctoral students are required to complete Teaching Assistant (TA) service to the department. Students who entered the program before fall 2019 are required to complete two semesters and students who entered the program in fall 2019 or later are required to complete one semester. This requirement can be petitioned and waived by the Graduate Advisor but is approved in rare circumstances, such as when a student receives fellowship funding for the duration of their doctoral studies. 

Satisfactory completion of the TA requirement counts toward satisfactory progress toward the degree. As a TA, students are expected to:

• follow instructions provided by the instructor of the course with regard to course management and lecture and lab attendance.
• complete tasks on time and accurately, otherwise notifying the instructor if tasks will not be completed on time. 
• earn acceptable ratings via course-instructor surveys. 

Failure to satisfactorily complete TA requirements can serve as grounds for a negative annual review, whether in conjunction with other circumstances (i.e., low GPA) or as a standalone issue. 

Dismissal from Doctoral Study

Students who fail to meet established expectations may be recommended to the Graduate School for dismissal. Prior to dismissal, the BME GSC will provide to the student:

• written notice that includes specific reasons for lack of satisfactory progress and failure to meet the GSC’s expectations. 
• a reasonable timeline that outlines specific deadlines and tasks that must be met in order to address the issues identified and remain in the program. 
• in-person meetings to assess progress toward meeting the stated expectations and deadlines. 
• written notice of any decisions made by the GSC or its representative regarding plans to continue or terminate the student. 
• a copy of the grievance procedure (http://www.policies.utexas.edu/policies/graduate-school).

Responsibilities of the Student

1. Review, be aware of, and meet all requirements and conditions for earning a degree. 
2. Adhere to any conditions, requirements, and timelines established by the GSC regarding progress toward earning a degree. 
3. Initiate meetings and/or provide updates to appropriate faculty and/or GSC members regarding progress toward meeting expectations and requirements outlined by the GSC. 

When to Expect Your Annual Review

Annual reviews will take place in August each year. The outcome of your annual review will be communicated to you via email by the GSC Chair or their delegate, or via the qualifying exam outcome form for first-year PhD students. If you have questions about progress toward your degree, speak to the Graduate Advisor.