Reclassifications - Professional Track Faculty
- Karla Steffen
For additional information about Professional Track faculty, see:
When should a professional-track faculty member be reclassified?
See Faculty Lateral Reclassification Guidelines and Recommended Contract Terms.
Professional track faculty reclassifications should be processed when a faculty member's job duties have changed significantly and are therefore no longer consistent with the type of duties associated with their current job title, or when the proposed title is a better fit for their current responsibilities. If the department is pursing reclassification for a faculty member who holds multiple faculty appointments in multiple departments, all of the appointments will need to be reclassified, since faculty cannot hold two different faculty titles simultaneously.
Professional track faculty may be reclassified from one title series to another in accordance with established college and department criteria. Reclassifications can only be within the faculty member's current rank (see chart below), and should not be used to try and bypass the promotion process (for example, faculty cannot be reclassified from an Assistant Professor of Instruction to an Associate Professor of Instruction). An advancement in rank may only be the result of a review for promotion during the normal university promotion schedule.
Table of ranks and series
Rank level | Lecturer series | Clinical series | Instruction series | Practice series |
|---|---|---|---|---|
Entry | Lecturer | Clinical Assistant Professor | Assistant Professor of Instruction | Assistant Professor of Practice |
Mid | Senior Lecturer | Clinical Associate Professor | Associate Professor of Instruction | Associate Professor of Practice |
Highest | Distinguished Senior Lecturer | Clinical Professor | Professor of Instruction | Professor of Practice |
Joint positions
When requests are submitted for faculty with joint positions, all departments must approve the reclassification terms as presented in the request.
Track change vs. title change
Faculty reclassifications are classified as either track changes or title changes. Both are requested through the same process, described below.
Track changes should be processed when the faculty is jumping from one track to another due to a change in duties, for example, an Assistant Professor of Instruction being reclassified into an Assistant Professor of Practice.
Title changes should be processed when there will not be changes to responsibilities or duties, and only the title is changing. Title changes are appropriate for a faculty member making a lateral move into a similar position, for example, a professional faculty member moving from a Lecturer to an Assistant Professor of Instruction position.
Reclassification process
See Workday: Manage Professional-Track Faculty - WPO > page 8, “Lateral Reclassification Professional-Track Faculty.”
The process described below is appropriate for both track changes and title changes for professional-track faculty. Lateral reclassification allows the faculty member’s job profile to be changed from one title series to another, with no change of rank or academic unit. For an illustration, see Table of ranks and series on this page; in a lateral reclassification, a faculty member may move between different columns within the same row only (e.g. Entry rank: Lecturer <> Clinical Assistant Professor <> Assistant Professor of Instruction <> Assistant Professor of Practice.) If the faculty member needs a new faculty position (for instance, in another unit), a PAR must be created.
Instructions:
1) Department AM submits form "Faculty Lateral Reclassification" at Faculty Affairs/APS ServiceNow: Complete Forms.
In the section "Required Approval Routing," add the following:
Dean's Staff: Karla A Steffen (steffek)
Dean or Dean Designate: Beth Maloch (malochb)
Faculty Lateral Reclassification routes to APS for final-approval. If approved, department AM will receive email notification. AM saves the email notification as a PDF for documentation upload.
Department Academic HR Partner processes Change Job > Faculty: Professional-Track Lateral Reclassification in Workday, uploads the APS approval email to the business process, and routes for approvals. For business process guidance, see Workday: Manage Professional-Track Faculty - WPO > page 8.
AM creates new offer letter based on the Faculty Lateral Reclassification Template at FA/APS Service Now Portal > Knowledge > Professional-Track Titles, Contract Terms, and Renewal Guidelines, routes for signatures, and uploads the fully-signed contract to Workday.
APS reviews the contract in Workday, and if approved, will push the reclassification to Workday.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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