Log In via SSO

In the UT instance of Zoom, employees are required to sign on via single sign-on (SSO). On the Zoom desktop client, the button to log in via SSO is located on the right-hand side. On the web version, the SSO button can be found towards the bottom of the webpage. When prompted, please enter utexas as our company domain. You will then be redirected to a UT landing page and log in via your UT EID and password.

Below are photo examples of each Zoom instance:

Desktop

Web-based

Assigning Delegate Privileges

Using the web-based version of Zoom, navigate to your settings.

At the very bottom of the “Settings” page, you will be able to assign scheduling privileges by clicking on the “+” button.

Please note that when you enter email addresses, they must follow the UT Zoom log on format which is the usereid@eid.utexas.edu. If you enter a user’s UT email address (name@austin.utexas.edu) the system will not recognize the account and result in an error.Select assign and the user will be granted scheduling permissions.

Scheduling Meetings as a Delegate

If you’ve been assigned scheduling privileges on behalf of someone, you will be able to do so by selecting their name from a drop-down menu while scheduling a meeting.

Below are examples:

Turning Off/On In-Meeting Alerts

A rather new feature in the UT instance of Zoom is alerting either the host or the attendees when someone has joined or departed the meeting. If this a feature you find beneficial, you likely won’t have to change anything as this feature is automatically turned on. If you would like to mute these notifications, please follow the below steps. Please note you must be the host of the meeting in order to change in-meeting settings.

While in your meeting, select “Participants”.

On the bottom of the participants section, navigate and click on the three little dots.

A pop-up menu will appear and you will be able to adjust certain settings, including the “Play Enter/Exit Chime”.

Inviting External Zoom Users

If you are scheduling a meeting and inviting users who do not have a UT Zoom account and/or are not affiliated with the University, you will want to ensure guests can join. This is a setting that is configured during meeting setup. An example is below. Be sure to select “Sign in to Zoom (Guest)” to allow outside users to join your meeting.